Accounts Payable Assistant

Role Purpose

A key role supporting our busy Finance department, responsible for accurate and timely data entry onto our Finance System. The post holder will be responsible for updating and ensuring the accuracy of data input to our finance system, verifying data and rectifying inaccuracies. This role will work closely with colleagues in the Finance department and reliably carry out other tasks as required to support the team, while always providing excellent customer service.

Key Accountabilities & Responsibilities of the role:

Responsible for entering data into Oracle Financials accurately. Responsible for accurately matching supplier purchase invoices where appropriate to the supplier's delivery notes and confirming prices, discounts, and quantities received, with purchase orders, either via the computer system or manually. Responsible for circulating invoices to the appropriate Manager or Director for approval and controlling the issue and receipt and subsequent posting to the Ledger. Responsible for Posting all approved invoices and credits to the Purchase Ledger accurately and on time Responsible for administration of financial records, including filing and maintaining records appropriately. Responsible for undertaking other or reasonable duties, as directed by the Accounts Payable Coordinator.

Key skills, Knowledge & Experience required:

Previous experience with processing invoices and handling supplier queries professionally. Some experience of working within administrative processes within the Accounts department. Excellent proven experience of inputting data accurately into a Finance system, ideally with Oracle. Excellent Computer skills – keeps up to date with new software and computer processes, strong knowledge of Microsoft Excel Educated to GCSE level minimum. Excellent attention to detail. Ability to plan and organise work efficiently. Excellent experience of working with customers giving great customer service Excellent communication skills Ability to manage detailed and accurate alphanumerical information. Excellent team player, builds good working relationships Able to work on own initiative and under pressure and solve problems