Admin Assistant - Volunteer

We’re looking for an organised and proactive volunteer to provide flexible administrative and PA support to our Interim CEO/Hub Manager and Board of Directors, helping ensure smooth and efficient operations at The Hub @ Toothill.

What difference will you make?

By supporting the CEO/Hub Manager and the Board, you will enable The Hub @ Toothill to focus on project delivery, strategic growth, and community engagement. Your contribution will help ensure the smooth running of day-to-day administrative operations, strengthen community connections, and assist in bringing a long-loved local space back to life. You will play a key role in maintaining accurate records, supporting policy development, and upholding effective organisational systems, all of which contribute to a vibrant, sustainable environment for the residents of Toothill and Swindon.

What are we looking for?

Organised and detail-oriented Ability to manage multiple tasks and maintain accurate records Reliable and responsible Commitment to regular volunteer sessions and deadlines Collaborative Works well as part of a team and communicates clearly Proactive and adaptable Able to anticipate needs and respond flexibly to changing priorities Confident with digital tools Email management, spreadsheets, document formatting, and record-keeping (Training in Capsule CRM and Microsoft 365 will be given). Professional experience in Office and Administration Management

Hybrid

What will you be doing?

The Hub @ Toothill CIC is creating a vibrant community space for arts, culture, learning, and support. We are looking for an organised, adaptable, and reliable volunteer to support our leadership team with a variety of administrative and project tasks. This role is ideal for someone who enjoys variety, working in a collaborative environment, and contributing to a dynamic community-focused organisation.

What You Will Be Doing

As a volunteer Admin Assistant, your key responsibilities will include

Assisting with project coordination, including supporting the Interim CEO/Chair to follow up on action points Supporting correspondence, document preparation, and reporting Managing organisation-wide administrative tasks, such as email communication, volunteer recruitment, digital filing, and record-keeping Maintaining and updating logs, action trackers, and organisational records Supporting policy development and documentation, ensuring alignment with the Hub’s values and procedures Providing ad hoc support across projects and initiatives as required Maintaining confidentiality and ensuring compliance with data protection policies Helping team members manage workloads and track deadlines