Administration Coordinator - Cargo London Heathrow

General Information

Ref # 231601

Location: United Kingdom-London Heathrow

Job family: Corporate & Commercial

Closing Date: 2026-05-11

Description

Qatar Airways (QR) have embarked on an exciting transformation journey to change how we interact with our customers. As part of this journey, we are now recruiting for an Administration Coordinator.

As an Administration Coordinator based in London Heathrow, you will add value by providing efficient personal assistance support to our busy Vice President (VP) Cargo Sales while supporting with the smooth functioning of the Cargo Office.

Specific Responsibilities Include

Managing, coordinating and maintaining our VP Sales Calendar including regular travel arrangements. Coordinating and scheduling meetings ensuring efficient and effective diary management. Management of email correspondence where required. Organising and preparing material for key meetings and communications Responding to customer care issues via e-mails. Reacting quickly and professionally to resolve any internal issues that may arise. Providing business documentation support, including report writing, presentation creation and spreadsheet preparation. Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated. Assisting HR with organisation of inductions for new staff ensuring a smooth onboarding for new joiners. Creating a fun and motivating work environment. Bringing the team together regularly, celebrating successes, creating a culture of team work and collaboration.

Qualification

About You

You will have solid administrative /PA experience in a similar role ideally with experience supporting senior management. Advanced skills in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook). Polished communications skills - both verbal and written. You will be an exceptionally organised individual with the ability to interact confidently with stakeholders on all levels. Ability to work under pressure in an ever-changing environment is essential to be successful in this role.

You must have the current legal rights to live and work in the UK to be considered.

How to apply (Internal)

Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.

All internal candidates can only have three active applications at any point in time. All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role. All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process. If you are Cabin Crew or Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require NOC to apply for this role.

https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&job=231601