Administrative Assistant, Human Resources

OPPORTUNITY

Millennium Insurance is seeking an organized, proactive, and people-focused Administrative Assistant to support the Human Resources function. If you enjoy working behind the scenes to keep HR processes running smoothly and want to gain hands-on experience across the full employee lifecycle, we would love to hear from you.

Reporting to the Director, Human Resources, you will provide administrative and operational support across recruitment, onboarding, HR systems, compliance, and employee services. This role plays an important part in maintaining accurate records, delivering timely support, and contributing to a positive workplace experience.

This is a one-year fixed‑term position and is well suited to co‑op students, early‑career professionals, or experienced administrators looking to broaden their exposure to HR. There may be an opportunity for extension or transition to a permanent role, subject to business needs.

WHAT YOU WILL BE DOING

• Act as the first point of contact for routine HR inquiries and employee support requests, escalating more complex matters as appropriate.
• Maintain accurate and confidential employee records in the HRIS and recognition systems, ensuring data integrity.
• Support recruitment by posting roles, screening resumes, coordinating interviews, and assisting with background checks and offers.
• Coordinate onboarding and offboarding activities, including system access, documentation, and compliance training.
• Provide support and guidance on HR systems (e.g., UKG), including basic troubleshooting and administration.
• Assist with HR system administration, vendor coordination, and compliance training tracking.
• Support employee engagement initiatives, recognition programs, and HR-led events and career fairs.
• Assist with learning and development administration, including training coordination, funding applications, and recordkeeping.
• Provide general office and administrative support as required.

WHAT YOU BRING TO THE TEAM

• 1–2 years of experience in an administrative, coordinator or support role (co‑op or internship experience is sufficient)
• Diploma, Certificate, or Bachelor’s degree in Human Resources, Business Administration, or a related field is an asset
• Exposure to recruitment, onboarding, and HR administrative processes is considered an asset
• Experience with HRIS systems and Microsoft Office; experience with UKG is an asset
• Strong attention to detail with excellent organizational and multitasking skills
• Ability to maintain confidentiality and handle sensitive employee information
• Strong interpersonal, communication, and customer-service skills
• Ability to work independently while also collaborating effectively within a team
• High level of professionalism, emotional intelligence, and empathy

HOW YOU WILL SUCCEED

In the first year, success will be measured by your ability to provide efficient and reliable administrative support, maintain accurate and up-to-date HR records and systems, support seamless onboarding and offboarding experiences, and deliver timely, responsive assistance to employees and managers.

HOW WE TAKE CARE OF OUR EMPLOYEES

By joining Millennium Insurance, you will belong to a passionate and purpose-driven team. As part of the Wheaton Group Companies, we pride ourselves on being family oriented, socially responsible, and in doing business the right way. Millennium is proud to be Great Place to Work Certified for creating an outstanding employee experience and an amazing workplace culture. Some of the amazing benefits our employees have access to include:

• Generous Paid Time Off Program
• Group Retirement Savings Plan with Employer Match
• Fitness Subsidy
• Training & Development Assistance
• Health, Dental and Insured Benefit Offerings
• Health and Lifestyle Spending Account
• Employee Discount Programs

ABOUT MILLENNIUM INSURANCE

Millennium Insurance is a locally owned and operated property and casualty insurance company based in Sherwood Park, AB. We pride ourselves on offering relevant and competitively priced insurance products, along with industry-leading customer service. Our business lines include personal automobiles, personal property, home warranty, commercial property, and commercial liability insurance. With over $400 million in written premium, Millennium Insurance is proud to be part of the Wheaton Group of Companies.

INTERESTED IN APPLYING?

If you are ready to pursue a new challenge, visit our careers page at My Job Search (ultipro.ca) [https://recruiting.ultipro.ca/FIR5002FICI/JobBoard/e62254ae-ac75-48f2-91dd-c177e3487e8b/?q=&o=postedDateDesc] and apply today!

We thank all candidates for their interest but only candidates selected to advance in the hiring process will be contacted. Final candidates will be asked to undergo pre-employment backchecks, results of which must be satisfactory to Millennium.

Millennium is committed to fostering an inclusive, equitable and accessible workplace. If we can make any adjustments to the hiring process to better accommodate you, please provide feedback when submitting your application or let us know when we reach out about a job opportunity.

This role not a fit for you? Stay connected with us through LinkedIn [https://www.linkedin.com/company/millennium-insurance-corporation/mycompany/?viewAsMember=true] for information on other career opportunities that are available.