Events Assistant

What we will offer We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can gain early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees. YOU CAN EXPECT A competitive salary and a host of family friendly policies. Life assurance, private health and dental care for you and your family. A range of flexible benefits including gym discount and retail vouchers. Tech, cycle and electric car schemes. We support the causes you care about, by giving you one day per year off to volunteer with any charity that you are involved with outside of work. A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects. Most of our roles are hybrid, meaning that colleagues benefit from working in our office and remotely. We are happy to discuss this and other flexible working arrangements with you as part of the application and interview process. We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives. Team Structure The Events Assistant role provides support to a busy events team who manage a wide range of events for the London office, including client seminars, drinks receptions, in-house dinners and at external venues and a large annual off-site conference. This is a great entry-level opportunity for someone who either has a marketing or events degree /qualification or previous events experience and has a strong interest in pursuing a career in events and marketing. You will act as one of the key liaison points for all events run in London working alongside the events team. You will be responsible for managing all event admin pre, during and post event, including supporting on-site and meeting and greeting guests at events. The core working hours will be 9.30am-5.30pm each day however, you will be expected to flex working hours to support events that run out of hours. When evening events are being run, we typically require the events assistant to flex working hours to 1pm-9pm. This will change each week depending on the events' calendar. Most events are booked 6 weeks in advance so you will know your schedule in advance. You will be expected to work from the office 3 days per week to be aligned with the events calendar. You will also be required to travel in and around London for site visits and events. Main Responsibilities Events management support Venue research for events held outside of the office. Being the named 'event contact' for event invitations and managing client queries. Providing the Event Managers and the Event Executive with event support before, during and after firm events, e.g. updating internal teams with event requirements, welcoming clients to events and setting up badge equipment ahead of events. Taking ownership of event welcome packs/ merchandise, and all collateral required for an event – e.g. event signage, place cards, seating plans and dinner settings. Work closely with TAs and Reprographics teams to coordinate badge desk and badge creation for events. Liaising with internal teams on attendee lists/security requirements. Attend events and be point of contact during events. Post-event support (e.g. sharing attendance details and packing down event set-up). Events operational support Answering emails from events' inbox daily. Assisting in training the EA/TAs who are responsible for certain administrative aspects of seminars, events (virtual and in-person) and client receptions (ensuring they are confident in using badge printers/badge desk assistance). Capturing insights on attendee rates/event numbers using our event management platforms. Maintaining central events HighQ collaboration site. Keeping stock of branded merchandise and re-ordering new items when required. Full ownership of the stockroom, keep stock levels up and clean/tidy at all times. Arranging site visits at venues in London and keep up to date with new venue openings. Attributes/Skills Required This is a busy and fast paced role, that will interface with many teams across the firm and with clients, we are looking for someone with the following skills: Organisational Skills: The ability to manage multiple tasks and details simultaneously is crucial. This includes scheduling, logistics coordination, and keeping track of deadlines. Communication Skills: Clear and effective communication is essential for liaising with clients, vendors, and team members. This includes both verbal and written communication. Attention to Detail: Events often have many moving parts, so being detail-oriented helps in ensuring that nothing is overlooked. Teamwork: Working well with others, including colleagues and external partners, is important for the collaborative nature of this role. This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm’s strategy and business needs. About the Firm Stephenson Harwood is an international law firm, and we're committed to creating 'positive partnerships' with our clients. We represent listed and private companies, institutions and individuals, building lasting relationships to help them succeed in a complex and ever-changing world. Our focus is on five core sectors: Energy Transition, Life Sciences and Healthcare, Private Capital and Funds, Technology, and Transportation and Trade. With more than 1,500 people, including 230+ partners, across ten offices in Europe, the Middle East and Asia, we combine deep legal capabilities and broad commercial expertise. We have also forged close ties with high quality law firms around the world, blending local knowledge with global savvy for clients in over 100 countries. We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics. 230+ PARTNERS10 OFFICES45+ LANGUAGES SPOKEN BY OUR PEOPLE Offices in Al Khobar, Athens, Dubai, Hong Kong, London, Paris, Riyadh, Seoul, Shanghai, Singapore and associated office in Guangzhou Our brand strengths: GO FAR, GO TOGETHER EXPERTS IN MORE THAN LAW CAN DO PERSONALITIES ALWAYS READY