Executive Assistant - Financial Tech Company

Executive Assistant (Business Administration) & Executive Assistant / Personal Assistant (EA/PA) Location: Newcastle upon Tyne (Quarterly travel to London required for both roles) We are hiring on behalf of a newly established, high-growth professional services organisation. This is an opportunity to join at an early stage and help shape a high-performing support function within a fast-paced, professional, and intellectually demanding environment. We are recruiting two roles: Executive Assistant – Business Administration A central support role working across multiple teams to ensure smooth day-to-day operations. What you’ll do: Manage complex diaries and multi-stakeholder scheduling Coordinate meetings, logistics, and preparation materials Produce presentations and supporting documentation Handle correspondence and screen communications Arrange travel, itineraries, and accommodation Support internal events and firmwide initiatives Deliver ad hoc administration, research, and project support Collaborate closely with other Executive Assistants Executive Assistant / Personal Assistant (EA/PA) A high-trust, high-visibility role providing direct support to senior leadership. What you’ll do: Full ownership of complex diaries and inbox management Act as a key gatekeeper and first point of contact Prioritise competing demands in a fast-moving environment Coordinate end-to-end domestic and international travel Prepare briefings, agendas, and meeting packs Anticipate needs and resolve scheduling conflicts proactively Handle sensitive and confidential information with discretion Provide both business and occasional personal support What we’re looking for: Ideally a graduate with minimum of two years administration experience Strong Microsoft Office skills (Outlook, PowerPoint, Excel, Word) Excellent organisation and attention to detail Strong written and verbal communication skills Ability to manage multiple priorities at pace Proactive, solutions-focused approach High level of discretion and professionalism EA/PA candidates will also demonstrate: Experience supporting senior executives Strong judgement and anticipation of needs Confidence working under pressure Why join: Join at an early stage and help shape the function High-impact, high-visibility roles with senior exposure Fast-paced, varied, and intellectually engaging work Strong culture of ownership, trust, and performance Clear opportunity for development and progression