HR and Office Assistant

HR & Office Assistant

Reporting to: Head of HR and Chief of Staff

Founded in 2012 by world-renowned plastic and reconstructive surgeon Dr Yannis Alexandrides, 111SKIN is a global skincare brand that bridges the gap between scientific innovation, luxury and community. Beloved by A-listers, high-profile makeup artists, and skincare connoisseurs, 111SKIN is also highly regarded by some of the most reputable editors and industry bodies.

Whom we are looking for: We are looking for a highly organised, proactive and detail-oriented HR & Office Assistant to support both the Human Resources and Office Management functions. This is a varied role suited to someone who thrives in a fast-paced environment, enjoys multitasking, and takes ownership of delivering a smooth and professional employee experience. The ideal candidate will have strong HR administrative experience, excellent organisational skills, and a natural ability to create structure, efficiency, and a positive workplace environment.

What you’ll do: You will provide essential support across HR administration and office operations, ensuring smooth day-to-day functioning of both people processes and the physical workplace. You will act as a key support across the employee lifecycle while also maintaining a welcoming, efficient and well-run office environment.

What success looks like: HR processes are accurate, timely, and well maintained Employees receive a seamless onboarding and HR experience The office runs efficiently, professionally, and is always well presented Strong relationships are built with employees, suppliers, and service providers Systems and records are consistently up to date and compliant You proactively identify and improve processes across HR and office operations

Duties and responsibilities:

HR Responsibilities: Support payroll administration and HR processes Manage new starters, leavers, and employee changes Issue offer letters, contracts, and employment change letters Request and manage employment references Upload and manage vacancies on LinkedIn Assist with annual appraisal administration Maintain and update HR systems accurately Ensure job descriptions are up to date for all roles Conduct and document exit interviews Produce HR reports (sickness absence, turnover, engagement) Support general HR administration as required

Office Management Responsibilities: Act as front-of-house, ensuring a professional and welcoming reception experience Manage meeting rooms, visitor experience, and refreshments Oversee daily office operations and ensure a clean, organised workspace Maintain office standards and resolve issues proactively Manage suppliers and external vendors (cleaners, couriers, contractors, landlord) Liaise with IT provider and support employee IT requests Coordinate office maintenance and equipment servicing Ensure office equipment is fully operational Support Health & Safety compliance including fire safety checks and risk assessments Manage office supplies, stationery, and consumables Oversee incoming and outgoing post distribution Support onboarding including desk setup, equipment, and welcome packs Organise office events and social activities Support general office errands and ad hoc requests

Requirements:

Minimum 3+ years HR administrative experience Strong attention to detail and accuracy Excellent organisational and multitasking skills Strong analytical skills and reporting capability Proficiency in Microsoft Excel and PowerPoint Ability to manage confidential information appropriately Strong communication and interpersonal skills Self-motivated and able to work independently Experience in office coordination or facilities support (desirable)

Culture & Benefits:

Everything we do at 111SKIN is to help people. From giving clients the confidence to go makeup-free, to giving back to the community and preserving the environment. It’s part of 111SKIN’s DNA. It’s who we are. As a member of our team, we hope you will help us champion our values of entrepreneurial mindset, caring collaboration, and determination to succeed. Some of the benefits include:

Flexible working arrangement - 4 days in the office 1 day working from home 4pm Friday finish and summer hours during July & August with a 2pm Friday finish 25 days + bank holidays annual 3 extra days of paid holiday during the festive period Religious holiday swaps 3 free 111SKIN products per month 85% employee discount on additional 111SKIN products 1 complimentary 111CRYO/Heat session per week 1 complimentary facial at Harley Street Suite per quarter 40% discount on non-surgical treatments at 111 Harley Street Expenses towards eye tests Bike2work scheme 2 weeks of compassionate leave IVF support Enhanced maternity & adoption Enhanced sick pay EAP service Employee referral scheme Dog friendly office Monday and Friday

At 111SKIN, we believe that diversity drives innovation and inclusion fosters creativity. We are committed to building a diverse team and creating an inclusive environment where everyone can thrive. We encourage applications from individuals of all backgrounds, experiences, and perspectives.