Interim Company Secretary / Corporate Governance

Company Secretarial / Corporate Governance Contractor

6 month contract London Hybrid (3/2) flex on this. Financial services Day rate

A leading American financial services institution is looking to hire an experienced Company Secretarial / Corporate Governance professional to support its Corporate Secretary’s Office on an initial 6‑month maternity cover, starting as soon as possible.

While the role supports a Paris‑based team, candidates may be based in London, working closely with senior stakeholders across the business.

This is a hands‑on governance support role, ideal for someone with broad company secretarial experience who is comfortable operating in a fast‑paced, highly regulated environment.

Key Responsibilities:

Meeting Preparation & Logistics Assist in planning and organizing recurring governance and internal meetings. Prepare, assemble, and distribute meeting materials, including agendas, presentations, Chair’s notes, and supporting documents. Oversee meeting logistics such as room reservations, virtual meeting links, and required technology. Ensure appropriate lead times and reminders for all stakeholders involved. Schedule routine meetings with Management and key Stakeholders for the Corporate Secretary and governance-related committees. Manage updates, conflicts, and rescheduling as needed.

Document Management & Records Organization Maintain and organize shared folders and governance archives to ensure documents are easily accessible and properly stored. Help track versions and maintain document integrity. Support the implementation of best practices in records management

Support for Corporate Governance Processes Assist with the annual verification questionnaire process, including data collection, tracking responses, and follow-up. Support the preparation of annual reports and required internal or external submissions. Help manage the Power of Attorney (POA) database, ensuring accuracy and timely updates. Coordinate signatures, notarizations, and document execution workflows. Assist with ad hoc governance projects and compliance initiatives. Manage and distribute requests received in the shared mailbox and/or Blueprint. Perform additional administrative tasks as required to support the Corporate Secretary’s office.

Candidate Profile Proven experience in a Company Secretarial / CoSec / Corporate Governance role, ideally within financial services or a regulated environment Strong experience with document execution, POAs, and corporate records Confident minute‑taker with excellent attention to detail Organised, proactive, and able to work autonomously Comfortable managing multiple stakeholders across different jurisdictions Able to start as soon as possible.

If this role is of interest – apply for more details.