Inventory Management System (IMS) Manager

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North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) are working towards merging as one organisation from July 2026.

This will create an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people.

Should you join NBT as an employee prior to our organisations merging, your employment will be automatically transferred across to UHBW. Should your employment begin after our two Trusts merge, you will be employed directly by UHBW and therefore UHBW terms and conditions of service will apply

Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.

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Job Overview

The role of an Inventory Management System (IMS) Manager involves overseeing the inventory management processes and systems to ensure efficient stock control and accuracy within those locations using the Genesis IMS within the Trust.

The role requires a strong understanding of inventory management principles, experience in using inventory software, and the ability to work collaboratively with cross-functional teams. It is a dynamic and rewarding position that offers opportunities for career growth and development within the Trust.

The Role Will Be Responsible For

Monitoring inventory levels and ensuring that stock is available. Implementing and maintaining inventory systems to streamline the management of stock. Training and providing support to operators involved in inventory management. Responding to queries and maintaining customer order banks efficiently. Conducting accurate stocktakes and implementing countermeasures on any stock discrepancies.

Main duties of the job

This role leads the Trust’s use, optimisation, and ongoing development of the Genesis inventory management system. It acts as the central expert and primary point of contact for clinicians, operational teams, finance, IM&T, and suppliers, ensuring the system supports safe, efficient, and cost‑effective stock management across clinical services.

The postholder drives service improvement through data analysis, stakeholder engagement, and continuous process review. They oversee training, system roll‑outs, benefits realisation, and compliance with reporting requirements, while maintaining strong relationships across divisions. The role provides strategic leadership in stock control, supports decision‑making with clear and accurate reporting, and ensures high‑quality, reliable inventory processes that reduce waste and enhance operational performance.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

This role provides expert oversight of the Genesis inventory management system across the Trust. It acts as the central point of coordination between clinical teams, finance, procurement, IM&T, and external suppliers to ensure efficient, safe, and cost‑effective stock management. The postholder will drives service improvement through high‑quality data analysis, system optimisation, and strong stakeholder engagement.

They lead on system configuration, training, benefit realisation, and continuous process improvement, ensuring that stock control practices are standardised, compliant, and aligned with organisational priorities. The role also supports major rollouts, oversees data integrity, and produces clear reporting to inform decision‑making at senior levels. Through effective communication, relationship‑building, and evidence‑based leadership, the postholder enables operational efficiency, reduces waste, and enhances clinical service delivery.

Person specification

Knowledge and experience

Essential criteria

Working knowledge of inventory management systems and other relevant programs Rolling out system change in a clinical setting, Leading and engaging staff in a clinical setting, Liaising with suppliers Experience of delivering projects Using data to support engagement with staff and demonstrating system benefits, Using data to drive and demonstrate improvement in a clinical setting Line managing a team

Desirable criteria

Experience of managing Genesis Inventory Management System Experience of Bluespier Experience of SAP Ariba Understanding of NHS Supply Chain service

Skills

Essential criteria

Process mapping in a clinical setting Ability to identify training needs and deliver training Excellent Excel and data analysis skills with ability to present complex data in a meaningful way to target audience Excellent organisational and planning skills to ensure efficient inventory operations Strong analytical skills to accurately forecast inventory needs Strong analytical skills to accurately forecast inventory needs

Qualifications

Essential criteria

Degree or equivalent experience in project management High competency in Excel and data processing

Desirable criteria

PRINCE2 Project Management qualification or equivalent

Aptitude

Essential criteria

Awareness and responsive to the needs of the clinical services Awareness and responsive to the needs of Practical approach to resolve supply issues or system problems with minimal disruption to services

Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.