NWAS Administration Manager INTERNAL

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETSI CADWALADR UNIVERSITY HEALTH BOARD

THIS POST IS FIXED TERM/SECONDMENT FOR 34 MONTHS END 31.03.2029 DUE TO

MEET THE NEEDS OF THE SERVICE

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.

We are looking for an enthusiastic and motivated individual to join our management team that will be responsible for the provision of operational and day-to-day management of the Administration Team within North Wales Adolescent Service.

The Administration Manager will be required to lead and manage a team of administration staff to support the delivery of an effective administration function within these services.

The post holder will support Service Managers and Operational Managers in the achievement of key operational and strategic objectives for Childrens Services supporting the IHC in achieving standards set out with a key role in supporting teams to improve access to the service and achieve targets.

This will involve supporting the Assistant Operations Manager with reporting, monitoring compliance against standards set, identifying problem areas and working with the operational management team, Clinical Lead and Service Leads to resolve issues and ensure a coordinated approach to the delivery of services.

Main duties of the job

Working as part of the NWAS Administration & Clerical team, the post holder will contribute to and assist in annual planning. They will also lead in monitoring and support the Assistant Operations Manager – NWAS Lead with the delivery of BCUHB and National agenda’s and standards that the service is required to comply with. They will work to identify potential opportunities for improvement and best practice and provide advice relating to this to managers and other staff throughout the North Wales Adolescent Service.

They will take the lead on monitoring compliance against service requirements, agreed performance targets and agreed improvement plans and be responsible for ensuring completion of tasks to agreed timescales.

The post holder will also undertake and / or provide support to a number of Improvement projects by contributing to project plans or planning/leading/managing elements of them, undertaking research, monitoring and reporting progress against plans, identifying solutions and escalating risks and issues. They will ensure that all tasks are undertaken to plan and that compliance is monitored by obtaining regular progress reports as required. Smaller projects will be planned, managed and delivered by the post holder.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications

Essential criteria

Educated to degree level or equivalent experience

Desirable criteria

Advanced Excel

Experience

Essential criteria

Ability to deliver deadlines on a wide range of administrative/project processes Production of high quality reports and data that are suitable for staff at all levels in easy to read formats. Proven ability to analyse and appropriately present information so that it is easy to understand.

Desirable criteria

Experience of managing staff Management of small projects

Skills & Attributes

Essential criteria

Ability to work on own initiative and organise / prioritise own & team workload. Detailed knowledge and understanding of Microsoft Office Suite of products (particularly Excel and Access) Leadership qualities and able to motivate others and develop staff.

Desirable criteria

Ability to analyse complex problems and deliver practical and workable solutions.