Production Services Coordinator

Role: Production Services Coordinator Contract: Permanent Part-time Hours: 24 hours over a three-day week / PAYE Days: Wednesday to Friday Based: Based Medical Centre, Leavesden, London We are a UK based business who are committed to providing friendly, professional, and high-quality clinical care to the highest standards for a range of clients within the Film and TV production industry.

Role Overview We’re looking for a friendly, pro-active and detail‑focused individual who can work independently while contributing positively to a close‑knit operational team. The ideal candidate will thrive in a role that requiring accuracy, responsiveness, and strong coordination skills across both medical and production environments. Successful applicant will be required to start 1st June 2026

Key Responsibilities Liaise closely with Production Teams to capture and respond to medical service requirements, often at short notice due to the dynamic nature of the industry. Coordinate with the FM medical team to ensure appropriate medical cover is scheduled for all production requirements. Manage two‑way communication between Productions and Medics, ensuring clarity, accuracy, and timely updates. Accurately capture and maintain all scheduling and shift information within the medical scheduling system. Ensure Medics are fully briefed on shift details, locations, and requirements. Manage purchase orders (PO’s) within the scheduling system, including cross‑checking, reconciling, and filing records. Maintain accurate records, recognising that current scheduling data may be relied upon for future reference and compliance. Essential Skills & Experience Strong IT skills, particularly: Excel and spreadsheet management and email and digital communication tools. Excellent professional communication skills, both written and verbal. Ability to multi‑task effectively across multiple productions, schedules, and staff groups. High level of attention to detail, particularly when managing records and scheduling data. Strong problem-solving skills with the ability to prioritise under pressure. Enthusiastic, proactive, and dependable approach to work. Personal Attributes Professional and confident communicator. Ability to remain calm and organised under pressure. Flexible and responsive to changing priorities. Comfortable working in a fast‑paced, client‑facing environment.