Transport Compliance Administrator

Established in 2013, Sapphire Utility Solutions has quickly become the partner of choice for many clients across the UK in our chosen markets.

Job Overview

This role focuses on coordinating vehicle maintenance, inspections, and compliance while ensuring transport activities run smoothly to support field operations. The position is critical in maintaining fleet safety, reliability, and regulatory compliance.

Working Hours & Location

Salary: £31,000 per annum Hours: 40 hours per week, Monday to Friday (07.30am-16.00pm) Location: Leyland, Lancashire Holidays: 24 days + bank holidays.

Key Responsibilities

Schedule and coordinate vehicle maintenance, servicing, MOTs, and safety inspections Maintain accurate records of fleet activity, including servicing history, inspections, and compliance documentation Liaise with drivers, engineers, and internal/external garages to ensure vehicles are available and operational Monitor fleet availability and proactively plan downtime for maintenance and repairs Ensure all vehicles meet legal and company compliance standards (e.g., inspections, permits, certifications) Track and manage defect reports, ensuring timely resolution Process and manage transport-related documentation, including job sheets, service records, and invoices Respond to internal queries regarding vehicle availability, maintenance schedules, and transport issues Assist in analysing fleet performance and identifying opportunities for efficiency improvements

Key Skills & Qualifications

Previous experience in transport, fleet administration, or logistics (preferably within utilities or a field-based environment) Strong organisational and scheduling skills with the ability to manage multiple priorities Knowledge of vehicle maintenance processes, inspections, and compliance requirements Proficiency in Microsoft Office (especially Excel) and fleet/transport management systems Excellent communication skills for coordinating with internal teams and external suppliers High attention to detail and accuracy in record-keeping

Personal Attributes

Proactive and able to anticipate operational needs Strong problem-solving skills Ability to work under pressure in a fast-paced environment Team-oriented with a flexible approach

What You Will Get In Return

In joining Sapphire Utility Solutions as part of the Lanes Group - the UK’s largest independent provider, we are committed to fostering a workplace culture that prioritises the well-being, growth, and safety of our employees. Through continuous training, professional development opportunities, and a supportive environment that values every individual's unique contribution, we empower our team to uphold the highest standards of integrity, collaboration, and inclusivity.

24 days holiday allowance plus bank holidays. Pension Death in service Employee assistance programme Free car parking

This position is open to Internal and External candidates. Any internal candidates currently employed within a division of the Lanes Group must complete an Internal Application form and submit to recruitment.

The Lanes Group plc comprises of a range of established service providers subsidiaries, which complement the specialist service of Lanes, by both work type and geography. Increasing our overall capability, assets and offering to our customers.

LAN