Wine Administrator & Logistics Assistant

Job Title: Administrator & Logistics Assistant Location: Battersea, London Employment Type: Full-time or Part-time (5 days per week with reduced hours considered) Reports to: James Pymont, Managing Director

About the Role We are seeking a highly organised and detail-oriented Administrator & Logistics Assistant to support the day-to-day operations of Bid for Wine and Forum Fine Wine. The successful candidate will work across both businesses, supporting a peer-to-peer wine marketplace alongside a fine wine brokering and auction business. This varied role offers exposure to wine trading, logistics, client services, auctions, and e-commerce operations within a fast-paced and specialist sector. The ideal candidate will have previous experience in administration, logistics, wine operations, or a related field, and be comfortable working in a dynamic environment where attention to detail and strong organisational skills are essential. This role would particularly suit someone with 2+ years’ experience in a similar position, ideally within the wine, luxury goods, storage, logistics, or auction sectors.

Key Responsibilities Administrative Support Maintain accurate records of inventory, consignments, and client information Assist with cataloguing wines for auction, including data entry and proofreading Prepare invoices, shipping documents, and internal reports Arrange delivery of winning lots and merchant orders Update and manage stock records using internal inventory systems

Logistics Coordination Coordinate incoming and outgoing wine shipments Liaise with warehouses, couriers, and clients to ensure timely deliveries and collections Track shipments and resolve logistical issues or delays Assist with stock control, storage organisation, and condition checks Support wine storage and warehouse logistics operations Pack and prepare wines securely for shipment and collection Organise deliveries and collections with couriers and storage providers Assist with the physical handling and movement of wine cases and stock as required (manual handling involved)

Auction & Sales Support Assist in the preparation and execution of wine auctions (online and/or live) Coordinate lotting, labelling, and movement of wines for sale Photograph bottles for listings Support online sales administration and website stock updates where required

Client Interaction Respond to client enquiries via email and phone in a professional manner Assist with valuations and general client administration

Skills & Experience Essential Minimum 2 years’ experience in an administrative, logistics, or operations role Strong organisational skills and exceptional attention to detail Good written and verbal communication skills Proficiency in Microsoft Office, particularly Excel Ability to multitask and work to deadlines in a fast-paced environment Proactive, reliable, and professional approach Desirable Previous experience within the wine trade, wine storage, or wine logistics Experience using LCB stock management systems or similar inventory management software Familiarity with Wine Hub and WooCommerce platforms Auction industry knowledge or previous auction experience desirable Familiarity with inventory or database systems Interest in wine, luxury goods, or the auction industry Personal Attributes Team player with a hands-on approach Strong problem-solving mindset Professional and client-focused demeanour Adaptable and willing to take initiative

How to Apply Please submit your CV and a brief cover letter outlining your relevant experience and interest in the role and the wine industry to Vicki Wonfor vicki@bidforwine.co.uk