22488 - Offender Management: Prison Offender Manager

Job Description

Overview of the Job

The job holder will lead the management and assessment of selected low to medium risk prisoners and prepare, implement, review, and evaluate their sentence plans with them. The job holder will build effective, appropriate, and supportive relationships with prisoners, with the aim of reducing reoffending.

The job holder will act in a supportive role only to probation officers in the case management of high-risk prisoners. The job holder will have undergone selection and additional training to carry out this specialist delivery job as a Prison Offender Manager to prisoners.

This is a non-operational job with no line management responsibilities. This role is rotational. The job holder will have regular prisoner-facing activities/duties.

Summary

Typical tasks associated with this role include:

• Supervise, manage, signpost, and advise prisoners decently, safely, and securely while carrying out all activities.
• Understand, apply, and conform to national and local policies.
• Establish, develop, and maintain professional relationships with prisoners and staff.
• Maintain and update systems in line with local agreements.
• Prepare relevant documentation to managers for verification/quality checking purposes.
• Attend and contribute to relevant meetings as required.
• To assess and manage the risk posed by offenders to protect victims of crime and the general public by:
  • Providing information and advice to other criminal justice agencies and partner organizations.
  • Supervise offenders during custodial sentences.
  • Contribute to the management of risk.
  • Work with other agencies and groups to prevent reoffending and meet the needs of victims and offenders.

Responsibilities, Activities, and Duties

The job holder will be required to carry out the following responsibilities, activities, and duties:

• To undertake the full range of offender management tasks with low to medium risk cases.
• No ownership of high-risk cases will be held, but support to probation officers in the case management of high-risk prisoners will be given when required.
• As Prison Offender Manager, be involved in all relevant processes in the prison such as ACCT and violence reduction/anti-bullying for those within your caseload, if applicable.
• Act as the ACCT Case Manager for individuals if appropriate.
• Interview prisoners within prescribed timescales of their arrival. Set and review targets with prisoners and update case management notes on PNOMIS or relevant IT systems.
• Use the Offender Assessment System (OASys) to identify risks and manage offenders appropriately.
• Obtain further information if required from outside agencies to complete a comprehensive OASys report.
• Lead the sentence planning meeting in order to prepare and review appropriate plans.
• Coordinate the activities within the sentence plan through liaison with prisoners and other departments and agencies, including gathering and exchanging information and understanding/investigating conflicting opinions on prisoner progress.
• Encourage and support prisoner participation in education, interventions, and workshops as defined within the sentence plan. Develop strategies to assist prisoners to overcome reluctance to attend.
• To provide professional advice and assessment, including written reports to criminal justice agencies and partner organizations.
• Liaise with the Community Offender Managers regarding Release on Temporary Licence (ROTL) and Home Detention Curfew (HDC). Make recommendations to the Governor on suitability for early release. Inform relevant agencies of release dates and address of prisoners considered a risk on release.
• Support Community Offender Managers with the delivery of plans to enable recalled prisoners to be re-released.
• Complete all paperwork for the cases, including lifer and ISP-specific paperwork in line with relevant policies, standards, and set timescales.
• Highlight any prisoner who gives significant concerns by their behavior to the Heads of Offender Management or Orderly Officer. Concerns may be for a variety of issues, for example, any prisoner who has presented in the past risk of suicide or self-harm, or if there are any outstanding concerns with regards to victims or further offenses and racial harassment.
• Contribute to and attend Multi-Agency Public Protection Arrangements (MAPPA) Boards and work with all relevant external agencies to protect the public when releasing prisoners under MAPPA.
• Liaise with the Foreign National Department or UK Border Agency regarding foreign national prisoners, as appropriate.
• Instigate public protection child contact checks and share relevant safeguarding information with authorities.
• Undertake the role of the resettlement advisor for prisoners in the specific caseload. Forge, develop, and maintain the links between the programs, the progress, or otherwise, made by the participants, and the prisoner’s ongoing path through their sentence.
• To work collaboratively with colleagues and maintain effective team relationships, in particular, with Key Workers.
• Demonstrate pro-social modeling skills by consistently reinforcing pro-social behavior and attitudes and challenging anti-social behavior and attitudes.
• To use computer-based systems to produce, update, and maintain records and other documentation within agreed timescales.
• To work within the aims and values of HMPPS.