Ministry of Justice UK
22674 - Finance Manager (Procurement), Business Support Team, Judicial Office
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Finance Manager (Procurement)
Team/Directorate
Finance – BST Corporate Services
Overview of the Judicial Office
The Judicial Office (JO) reports to, and is accountable, to the Lady Chief Justice (LCJ). It was established in 2006 to provide support to the LCJ and to the wider judiciary in upholding the rule of law and in delivering justice impartially, speedily and efficiently, following the Constitutional Reform Act 2005.
In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.
The JO is an interesting and unique place to work. Everything we do is in support of upholding the independence and impartiality of the judiciary. We work closely with HM Courts & Tribunals Service (HMCTS), the Ministry of Justice (MoJ) and others across Government as well as with the legal professions.
We are an Arm’s Length Body sponsored by the Ministry of Justice. This creates an interesting and complex environment in which to work where we agree our priorities with the senior judiciary and receive our funding to deliver them from the Ministry of Justice. The Judicial Office has been through a period of significant growth resulting from an expansion of our remit and responsibilities.
Overview of the team
Overview of Business Support Team.
The Business Support Team sits at the centre of the Judicial Office with a broad corporate portfolio that includes responsibility for the departmental budget.
The team is led by the Head of Corporate Services and provides a wide range of support, advice, assurance and services for Judicial Office staff and to the Judicial Office Management Board. This includes accommodation, health & safety, people survey, staff engagement, business continuity, learning & development, people services, risk management, financial planning and budget management & forecasting. The team also work closely with specialist teams in the wider Ministry of Justice and Whitehall.
The growth of the Judicial Office has resulted in a larger and more complex budget and the Finance Team is lead by a qualified finance professional.
Hybrid Working Requirement
This position is eligible for hybrid working (current minimum requirement for time spent at base location is 60%, which is subject to business requirements).
Summary of the role
The main responsibility is management of the procurement process, providing operational support on Commercial matters. This involves giving advice & support to the business to take forward procurement activity, following the financial controls & approvals to enable the right entry point & solutions. The role works closely with MOJ Commercial team in following the correct procedures updating the Supplier register, maintenance of contracts & pipeline.
The role will also lead the JO SPOC network for procurement (Senior Point of contact for budget managers). Providing best practise maintaining connection & links with the procurement community ensuring we have access to latest insights & developments
Regular monthly Directorate meetings in identifying & resolving issues & aiding month end reporting
Preparing the monthly accounts on time to meet month end deadlines, variance analysis and commentary, highlighting any risks or opportunities.
Monthly forecasting, uploading Directorate templates into Hyperion budget system. Monthly Returns into the Ministry of Justice (cashflow)
Other month end tasks and reporting, journals & intercompany journals, and support analysis & advice within the team working alongside a second finance manager
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Provide cover for the Paybill Finance Manager
Provide operational support to the business on counter fraud matters
Support with transition from SOP to Synergy Finance System
Line management of one EO
Responsibilities, Activities & Duties
Main responsibility is for the Judicial Offices procurement process, providing operational support on commercial matters, giving the JO direction in following the correct procedure alongside MOJ Commercial following financial controls & approvals
Work with SPOCs across the JO and MOJ Commercial lead on Commercial to update costings.
Manage the budget & monthly forecasting to ensure that Hyperion is accurate.
Report on the monthly actuals as per month end deadlines.
Work with directorates to give meaningful commentary on the variance analysis (actual to budget) explaining differences and highlighting the risks & opportunities.
Monthly financial returns into MOJ (headcount and cashflow)
Quarterly disclosure return & manual accrual return
Assist in other month end tasks, other Directorate reports (Private Offices, CMS) Redfern Reports journals, intercompany journals
Support Senior Finance Manager in ad hoc information requests & analysis.
Work with team to provide support & analysis to JO DD’s
Work with the Senior Finance Manager on assurance and controls. That processes are followed & transparent, and that these are reviewed and approved at the correct authority level.
Deliver Finance training through Finance hub & intranet pages
Oversee & support Assistant Finance Manager
Essential Knowledge, Experience and Skills
Breadth of finance experience in Government incl month end reporting, & finance systems.
Good at working with other Internal teams & stakeholders.
Good communication skills using multiple channels
Good Organisation & Planning skills, must meet deadlines
Desirable Knowledge, Experience and Skills
Self-starter, and highly motivated
Able to work independently to get the job done.
Part qualified would be good and/or looking to study towards a relevant finance qualification
Behaviours (for Recruitment/Success Profiles)
- Seeing the Big Picture
- Changing & Improving
- Working together
- Delivering at pace
Assessment process at application
- CV Required
- Statement of suitability (500 words)
Assessment process at interview
- Behaviour and strength Questions and technical
- Accuracy, Reconciliations. Ability to check authenticity of data.
- Audit trail of information.
- Resource Accounting
- Following Processes & procedures
Security clearance required
Select one of the below. (this will be determined by the location)
- DBS
- CTC
- SC
- DV
Please note:
Central Government policy dictates that applicants for National Security Clearance must be a resident in the UK for these minimum periods:
- CTC - 3 years
- SC - 5 years
- DV - 10 years
CTC BPSS
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
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Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
- Annual Leave: Annual leave is 25 days on appointment and will increase to 30 days after five years’ service. There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
- Pension: The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
- Training: The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
- Networks: The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Eligibility
Staff on fixed term appointments must have been recruited through fair and open competition.
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