University of Mississippi
26194P1A Student Records Associate
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The University of Mississippi — Ole Miss
The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.
Join the Ole Miss Family — Build Your Legacy Here!
Department
Job Summary
Provides process-related direction for the use and maintenance of enrollment and student records information systems, recommending process improvements and supervising processing staff to ensure high quality delivery of student registration services.
Job Description
- Assists in the development and implementation of operating policies and procedures for enrollment, student records, and the student information system.
- Assists in the development of enrollment and student records-focused strategic planning initiatives and objectives.
- Serves as the liaison among institutional stakeholder groups providing registration information and representing the interests of the unit.
- Review official transcripts from colleges, universities, and other educational institutions for transfer coursework.
- Enter transfer courses, credits, grades, and applicable equivalencies accurately into the student information system.
- Identify coursework requiring review by academic departments or faculty and coordinate the evaluation process.
- Communicate with students regarding the status and application of their transfer credits.
- Respond to inquiries from students, admissions personnel, academic advisors, faculty, and other university offices.
- Assist with resolving discrepancies involving transcripts, transfer coursework, credit hours, grades, or course equivalencies.
- Review transfer-credit information for accuracy and make appropriate corrections when necessary.
- Assist with maintaining and updating transfer-credit equivalency information and institutional databases.
- Maintain confidentiality and security of student education records in accordance with university policies and applicable federal and state regulations.
- Provide professional and courteous service to students from diverse educational backgrounds.
- Assist with reporting, audits, special projects, and other Registrar's Office functions as assigned.
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Job Responsibilities
Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.
Education Qualifications
Bachelor's (Required)
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Experience
Relevant experience | No Experience Required | Not Required
Compensation
$42,640.00 - $63,980.80
Interview Requirement
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
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