Apricot
3rd Party Wholesale Administrator
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JOB TITLE: 3rd Party Wholesale Administrator
LOCATION: Moorgate Head Office, London
CONTRACT: Permanent, Full-Time
HOURS: 35 hours over 5 days per week
PAY RATE: Starting at £27,000 per annum
Love fashion, product, and data? Want to play a key role in growing a fast-moving digital and wholesale business?
We’re looking for a 3rd Party Wholesale Assistant to join Apricot and help us maximise exciting opportunities across our wholesale partners, 3rd party accounts, and digital marketplaces.
This is a varied, commercially focused role where no two days are quite the same. You’ll be at the heart of our 3rd party operation, bringing together product, sales, imagery, shipping, and digital data to make sure our partners have everything they need to successfully sell the Apricot brand.
You’ll work closely with teams across Buying, Production, Design, Logistics, Technical, and International, supporting seasonal buy appointments, coordinating product and campaign information, managing digital product set-up, and monitoring sales performance. You’ll also use your analytical skills to spot trends, identify opportunities, and help us make better commercial decisions.
We’re looking for someone who is highly organised, numerate, and commercially minded, with excellent attention to detail and a genuine interest in fashion and digital retail. You’ll be confident working with large datasets and have strong Excel skills, but just as importantly, you’ll be proactive, curious, and someone who naturally looks for ways to make things work better.
If you enjoy working at pace, juggling multiple priorities, and turning data and information into meaningful commercial action, this could be the perfect opportunity to grow your career while helping us grow the Apricot brand.
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KEY RESPONSIBILITIES
Wholesale Partners
- Prepare samples, product information, and presentation materials for partner selection meetings.
- Support the Head of New Business in partner meetings and seasonal buy appointments.
- Coordinate and distribute product imagery, campaign assets, and product information to partners.
- Prepare product specification cards and seasonal buy information packs.
- Work closely with Buying, Production, and Logistics to confirm orders and delivery dates.
- Maintain accurate master data, order, and delivery information.
- Provide weekly updates and sales reporting to partners and internal teams.
- Analyse seasonal sales performance and identify key learnings and opportunities.
- Coordinate samples and imagery for partner marketing campaigns.
Digital & Marketplace Partners
- Work closely with digital partners to agree and optimise product selections.
- Provide partners with accurate product information, imagery, descriptions, and supporting assets.
- Coordinate product set-up and ensure products are ready to go live across digital platforms, including BlueJay & Tradebyte.
- Maintain accurate digital product master data and range information.
- Monitor weekly digital sales performance and provide recommendations to maximise opportunities.
- Support the development of efficient processes for managing digital partner requirements.
General
- Deputise for the Head of New Business when required.
- Work collaboratively with Buying, Production, Design, International, Logistics, Technical, and external partners.
- Proactively identify opportunities to improve processes, data accuracy, and commercial performance.
- Take on additional responsibilities as required to support the wider business.
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This is not an exhaustive list of your responsibilities and in the interests of the day-to-day operation of the business you may be required to carry out work that is not detailed in this document.
SKILLS & KNOW-HOW
- Intermediate to advanced MS Excel skills, with confidence working with large data sets.
- Strong numerical, analytical, and problem-solving skills.
- Excellent written and verbal communication.
- Strong attention to detail and highly organised approach.
- Experience in e-commerce, wholesale, buying, merchandising, or an analytical administrative role is essential.
- Good understanding of digital trading, wholesale, and marketplace environments.
- Creative and commercially minded approach to data collection, analysis, and presentation.
- Confident managing multiple information sources and competing priorities.
BEHAVIOURS
- Passionate about the Apricot brand and a strong brand ambassador.
- Proactive, adaptable, and willing to work beyond the boundaries of the role.
- Positive, solutions-focused, and able to remain calm under pressure.
- Highly organised, efficient, and able to manage tight and changing deadlines.
- Self-motivated, with the ability to work independently and as part of a team.
- Commercially aware with a genuine interest in product, data, and digital retail.
- Relentlessly seeks to improve processes and ways of working.
- A true team player with a can-do attitude.
If you need any adjustments made during the recruitment and interview process do let us know.
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