UK Ministry of Defence
78 Sqn, HIVE Information Officer
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78 Sqn working from NATS Swanwick, Hampshire
Job Summary
78 Sqn are recruiting for a people focused individual who will act as the HIVO Information Officer for this small Military Unit. The successful individual will be a focal point for Welfare, working alongside the People & Families Support Officer. They will be integral in numerous family and people focused events throughout the year.
This is a part time role – 20 hours per week
Job Description
Administration
- Support delivery of Families Welfare Grant funding activities on Unit with a specific responsibility for administration and maintenance of customer facing aspects.
- Act as POC for welfare accommodation bookings in absence of clerk.
Community Facilities
- Deputy Building Custodian duties.
- Administration for facilities
- Facilitate weekly coffee morning for families.
Communications
- Act as POC for all advertising Unit and community events.
- Using all available means as directed, appropriately update, promote and communicate key P&F Spt and CoC outputs (E-bulletin, Teams.)
- Admin for Unit Ents Group
Community Events
- Support and facilitate as appropriate, community and volunteers’ groups promotion.
- Research local activities and community opportunities for SP and families.
Meetings
Serve on the following committees and working groups:
- People and Families Support Working Group
- Families Day Committee
Engagement
Maintain a presence and output at all relevant briefings across station including Non-Formed Unit, Formed Unit, Families’ Briefings, as directed.
Administration
- Support delivery of Families Welfare Grant funding activities on Unit with a specific responsibility for administration and maintenance of customer facing aspects.
- Act as POC for welfare accommodation bookings in absence of clerk.
Community Facilities
- Deputy Building Custodian duties.
- Administration for facilities
- Facilitate weekly coffee morning for families.
Communications
- Act as POC for all advertising Unit and community events.
- Using all available means as directed, appropriately update, promote and communicate key P&F Spt and CoC outputs (E-bulletin, Teams.)
- Admin for Unit Ents Group
Community Events
- Support and facilitate as appropriate, community and volunteers’ groups promotion.
- Research local activities and community opportunities for SP and families.
Meetings
Serve on the following committees and working groups:
- People and Families Support Working Group
- Families Day Committee
Engagement
Maintain a presence and output at all relevant briefings across station including Non-Formed Unit, Formed Unit, Families’ Briefings, as directed.
Person specification
78 Sqn are looking for an individual who is people focused and with strong inter-personal skills. They will be required to form relationships from the first day, working effortlessly with both other civil servants as well as military personnel.
Experience within the military, especially previous roles within HIVE, are essential. 78 Sqn is unique in it's complex parenting arrangement so understanding of various tri-service support networks would also be desirable.
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Working Together
- Managing a Quality Service
We only ask for evidence of these behaviours on your application form:
- Communicating and Influencing
Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
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- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
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Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Applicants will be assessed on their ability to communicate and influence through the application process.
Candidates will be required to provide CV details to include previous skills and experience.
At sift, Candidates will be assessed against their CV and the following:
- Behaviours: Communicating & Influencing
At interview, Candidates will be assessed against the following:
- Communicating & Influencing
- Working Together
- Managing a Quality Service
Individuals will be invited for interviews at 78 Sqn.
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
There may be occasions where it is not practicable or appropriate to interview all DCS candidates that meet the minimum criteria for the job. For example, in certain recruitment situations such as a high volume of applications, seasonal demand, or peak periods, the employer may wish to limit the overall number of interviews offered to both DCS and non-DCS applicants.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new
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