Scottish Government
A9 Dualling Secretariat Officer
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Job Description
Transport Scotland’s Infrastructure Projects Directorate is responsible for the design, assessment, promotion, procurement, and construction of major transport infrastructure projects. These include the current Scottish Motorway and Trunk Road Programme (including the A9 Dualling Perth to Inverness, A83 Rest and Be Thankful, and A96 Dualling). We also have new projects emerging from the second Strategic Transport Projects Review (STPR2) [https://www.transport.gov.scot/our-approach/strategy/strategic-transport-projects-review-2/]. The Directorate also leads and advises on procurement and contract management matters for Transport Scotland.
The post will be within the A9 Dualling Team, the Programme for which is progressing at pace with construction underway to dual the sections between Tomatin and Moy, and between Tay Crossing and Ballinluig. Procurement for the A9 Dualling: Pitlochry to Killiecrankie is also currently underway and is expected to be awarded later this year. We are also delivering a wide range of advance works packages to help de-risk our programme. It is an exciting time for the team as we deliver the Scottish Government’s A9 Dualling Delivery plan to complete the A9 Dualling between Perth and Inverness by 2035.
The post holder will report to the C1 A9 Dualling Programme Governance Manager and will play an important role in maintaining programme governance arrangements, coordinating reporting cycles, managing actions and decisions, and providing professional secretariat support to the Senior A9 Dualling Programme management team. The A9 Dualling team consists of a range of engineers supported by governance and communications staff together with a specialist administration team with access to technical advisors across all projects under the Programme.
Whilst this post is for a role within the A9 Dualling Delivery Team mentioned above, flexibility may be required to work across the Directorate as priorities and projects dictate.
Responsibilities
- Providing comprehensive secretariat support to programme boards, steering groups, and working groups.
- Coordinating meeting schedules, preparing agendas, collating papers, and distributing documentation within agreed timescales.
- Attending meetings and producing accurate, concise minutes and records of decisions.
- Maintaining action, decision, and risk logs, ensuring timely follow-up with responsible officers.
- Supporting the preparation of governance reports, dashboards, and briefing material.
- Managing document control processes and maintaining programme records in accordance with information management requirements.
- Liaising with internal and external stakeholders to coordinate information and actions.
- Supporting the continuous improvement of governance and reporting processes.
- Providing administrative support to the wider programme team as required.
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Success profile
Success profiles are specific to each job and they include the mix of behaviours, experience, and technical criteria (if applicable) that candidates will be assessed on. The Success Profile will include the Professional / Technical skills, Experience, and Behaviours. Please note - only items marked in the Profession Job Profile with a star (*) should be included in the advert.
Experience
- Experience providing secretariat, governance, or administrative support within a professional environment with good organisational skills and the ability to prioritise work, and work efficiently, to meet deadlines.
- Excellent written communication skills, including minute-taking and report preparation, with Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.
- Experience of working effectively with a range of stakeholders including senior managers.
Behaviours
- Communicating and influencing - Level 1
- Working Together - Level 1
- Managing a quality service - Level 1
Find out more about Success Profiles [https://www.gov.scot/publications/success-profiles-candidate-guide/pages/behaviours/].
How to apply
Apply online, providing a CV and supporting statement (of no more than 1500 words) providing evidence of how you meet the behaviours, experience, and technical skills listed in the Success Profile above. Both the CV and the supporting statement provided will be assessed against the criteria for the role.
Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate, and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.
Please see our candidate guidance [https://www.gov.scot/publications/recruitment-candidate-guide/pages/use-of-ai-tools/] for more information on acceptable and unacceptable uses of AI in recruitment.
If invited for further assessment, this will consist of an interview and In-tray exercise. Assessments are scheduled for w/c (insert date) however this may be subject to change.
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles [https://civilservicecommission.independent.gov.uk/document/02a-recruitment-principles-april-2018-final/] and we investigate any complaints [https://www.gov.scot/publications/recruitment-candidate-guide/pages/complaints/] received in relation to recruitment cases.
QUALIFICATIONS
Transport Scotland is the national transport agency, seeking to deliver a safe, efficient, cost-effective, and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers, with a budget of around £4 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment.
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The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing, and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.
Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.
We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer.
As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.
Working pattern
Our standard hours are 35 hours per week, and we offer a range of flexible working options depending on the needs of the role.
Transport Scotland staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location.
Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History, and a Criminal Record check (unspent convictions).
You can find out more about BPSS on the UK Government website, and read about the Government Vetting Charter, or about the different levels of security checks in our Candidate Guide.
Internal candidates may need to gain higher security clearance than they currently hold if successful in their application.
Equality Statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.
Sponsorship
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
Further information
Find out more about our organisation, what we offer staff members, and how to apply on our Careers Website.
Read our Candidate Guide for further information on our recruitment and application processes.
For more information on this role, please contact Gemma Patterson by email at gemma.patterson@transport.gov.scot [gemma.patterson@transport.gov.scot]
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