Colorado College
Academic Administrative Assistant (Psychology and Neuroscience and Human Biology and Kinesiology)
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Academic Administrative Assistant (Psychology and Neuroscience and Human Biology and Kinesiology)
Department
Psychology
Campus Location
Main Campus
FLSA Status
Nonexempt/ Hourly
Position Type/ Work Schedule
- 2080 Hours per year
- 12 Months per year
- 40 Hours per week (Estimated)
About Us
Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.
Job Summary
Join a dynamic academic community where you'll play a key role in supporting the faculty, staff, and students who drive the Psychology and Neuroscience and Human Biology and Kinesiology Departments. The Academic Administrative Assistant provides administrative and operational support for the faculty, staff, and students of the Psychology and Neuroscience and Human Biology and Kinesiology Departments, coordinating a variety of departmental business and administrative functions. Organizes official departmental functions. Serves as primary contact and liaison with other college departments, students, and the broader community.
Responsibilities
Budget Administration & Financial Support
- Provides administrative support for the financial operations of the Psychology and Neuroscience and Human Biology and Kinesiology Departments.
- Oversees departmental operating budgets and endowed and gift funds; processes reimbursements, honoraria, requisitions, purchase orders, student prizes, and research awards; and reconciles purchasing card transactions.
- Assists Department Chairs in identifying budget needs and preparing budget-related documentation and justifications, while maintaining accurate financial records and supporting departmental fiscal processes.
Academic & Departmental Operations Support
- Facilitates a wide range of departmental operations and academic processes.
- Collaborates with Department Chairs to coordinate personnel planning activities, visitor appointments, graduation requirement reviews, course schedules, classroom assignments, faculty evaluations, faculty searches, department meetings, and external reviews.
- Supports faculty in organizing field trips, off-campus teaching activities, and other academic initiatives.
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Events, Communications & Stakeholder Support
- Oversees the planning and execution of departmental events and special programs, including endowed lectures, graduation events, majors' meetings, and other academic and community engagement activities.
- Arranges room reservations, facilities support, catering, transportation, lodging, audiovisual equipment, and other event logistics.
- Develops and distributes promotional materials and departmental communications and serves as a point of contact for students, faculty, staff, visitors, parents, and community members.
- Maintains department websites, listservs, and Stellic information to ensure departmental information remains current and accessible.
Administrative Services, Records & Resource Administration
- Maintains departmental records, office files, and personnel documentation while ensuring appropriate confidentiality and record retention practices.
- Coordinates the purchase and inventory of office supplies, instructional materials, animal colony supplies, and departmental refreshments.
- Collaborates with campus partners, including the Registrar, Human Resources, Dean's Office, Communications, Events, Field Studies, Finance, Facilities, and Campus Safety, to support departmental operations and administrative processes.
Collaboration Skills
Communications regarding interpretation of policies may be made after discussion of different points of view. Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.
Technical Knowledge
Work requires basic skills and knowledge in approaches and systems.
Minimum Qualifications
- High School Diploma or GED
- 4 years of experience in a related field
One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.
Preferred Qualifications
Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.
Other Position Details
- Does not supervise others
- Position will not drive CC vehicles
Application Instructions
- Application Deadline - last day to submit an application: October 16, 2026
- This position is not eligible for visa sponsorship.
- Applicants are required to submit a resume and cover letter.
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To help us stay connected with you throughout the hiring process, we encourage you to apply using a personal email address instead of a Colorado College email address.
In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.
Anticipated Hiring Salary Range
- $21.17 to $25.18 per hour
What We Offer
As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:
- Medical, Dental, and Vision Insurance
- Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
- Paid seasonal breaks and holidays
- 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
- Tuition benefits for employee and eligible dependents
- Public Service Loan Forgiveness (PSLF) Assistance Program
- Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants
Benefits and Wellness Information
Please refer to our Benefits Page
Accommodation Statement
In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at HR@coloradocollege.edu as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.
E-Verify Information
This organization participates in E-Verify. For more information, visit www.e-verify.gov
Leave Information
Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html
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