University of Cambridge
Academic Support Coordinator (Part Time, Fixed Term)
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Academic Support Coordinator
IMS Epidemiology is seeking to appoint an Academic Support Coordinator to provide administrative, organisational and research support to a Professor with a long-term illness. The postholder will help the Professor manage communications, documents, information, meetings and workflows, ensuring the efficient and effective management of their energy and time to support the sustainable delivery of their academic, research, supervisory and strategic responsibilities.
About IMS Epidemiology
IMS Epidemiology is a Division within the University of Cambridge School of Clinical Medicine, situated within the Institute of Metabolic Science on the Cambridge Biomedical Campus. Its mission is to inform, develop and evaluate approaches to promote health and wellbeing through the joint strategies of precision prevention and population health improvement.
This position is based in the Population Health Interventions group (https://www.epi.ims.cam.ac.uk/research/research-areas/population-health-interventions/), an interdisciplinary team combining epidemiological, public health and social science approaches to understanding how environmental and policy changes can improve diet, physical activity and population health.
Role Responsibilities
The successful candidate will provide practical coordination and support across a varied portfolio of academic and professional activities. This will include:
- Coordinating meetings and schedules
- Planning and managing workflows
- Preparing agendas, minutes, briefing notes and follow-up actions
- Triaging and batching correspondence
- Organising travel and related arrangements
- Maintaining filing and document management systems
- Supporting expenditure, purchasing and reimbursement processes
- Coordinating, preparing and formatting documents and presentation materials for publications, grant applications, lectures, briefings and other professional outputs
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The role will also involve preliminary research using a range of information sources, including searching for and collating scientific literature and related material. The postholder will be expected to work confidently with academic papers, committee papers, grant-related documents, correspondence and presentation materials, helping to maintain continuity across complex workflows.
Requirements
We are looking for someone with previous high-level experience of executive assistance, personal assistance, project coordination or research coordination, ideally in higher education or another research setting. You will be comfortable working both independently and closely with the Professor, and able to demonstrate excellent organisational, planning, communication and interpersonal skills combined with discretion, flexibility and sound judgement. This is an enabling support role in which all academic, research, supervisory and strategic responsibilities will remain with the Professor. It would suit someone who has an understanding of public health research and takes satisfaction in bringing structure, continuity and follow-through to complex academic activity in a way that balances the need for support with respecting professional autonomy.
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Job Details
This is a Grade 5 post funded for 20 hours per week through the UK Government's Access to Work scheme (https://www.gov.uk/access-to-work). The post is available for twelve months in the first instance, with potential for extension to three years in total subject to the continuing availability of Access to Work funding.
Application Information
Prospective applicants who would like to understand more about the nature of the role and their potential suitability are encouraged to make a pre-application enquiry to Professor David Ogilvie (david.ogilvie@ims.cam.ac.uk) to discuss this further. The closing date for applications is Sunday 4 October 2026 and interviews will be held on Monday 12 October.
Fixed-term: The funds for this post are available for 12 months in the first instance.
Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
Please ensure that you outline how you match the criteria for the post and why you are applying for this role on the online application form.
Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.
Please quote reference SJ50652 on your application and in any correspondence about this vacancy.
The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
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