University of Cambridge
Academic Support Coordinator (Part Time, Fixed Term)
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About the Role
IMS Epidemiology is seeking to appoint an Academic Support Coordinator to provide administrative, organisational, and research support to the Professor of Public Health Research.
The postholder will help the Professor manage communications, documents, information, meetings, and workflows, supporting the sustainable delivery of their academic, research, supervisory, and strategic responsibilities.
About IMS Epidemiology
IMS Epidemiology is a Division within the University of Cambridge School of Clinical Medicine, situated within the Institute of Metabolic Science on the Cambridge Biomedical Campus. Its mission is to inform, develop, and evaluate approaches to promote health and wellbeing through the joint strategies of precision prevention and population health improvement. This position is based in the Population Health Interventions group, an interdisciplinary team combining epidemiological, public health, and social science approaches to understanding how environmental and policy changes can improve diet, physical activity, and population health.
Key Responsibilities
- Provide practical coordination and support across a varied portfolio of academic and professional activities.
- Coordinate meetings and schedules.
- Plan and manage workflows.
- Prepare agendas, minutes, briefing notes, and follow-up actions.
- Triage and batch correspondence.
- Organise travel and related arrangements.
- Maintain filing and document management systems.
- Support expenditure, purchasing, and reimbursement processes.
- Coordinate, prepare, and format documents and presentation materials for publications, grant applications, lectures, briefings, and other professional outputs.
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Research Coordination
- Conduct preliminary research using a range of information sources, including searching for and collating scientific literature and related material.
- Work confidently with academic papers, committee papers, grant-related documents, correspondence, and presentation materials, helping to maintain continuity across complex workflows.
Required Skills and Experience
- Previous high-level experience of executive assistance, personal assistance, project coordination, or research coordination, ideally in higher education or another research setting.
- Excellent organisational and planning skills.
- Strong written and verbal communication skills.
- Sound judgement, discretion, and the ability to handle detailed information carefully and methodically.
- Competence in Microsoft 365, including Outlook, Word, PowerPoint, and Excel.
- Competence in using reference management software.
Working Environment
- Comfortable working both independently and closely with the Professor, who will provide direction, priorities, substantive content, and feedback.
- An enabling support role: all academic, research, supervisory, and strategic responsibilities will remain with the Professor.
- Suitable for someone who has an understanding of public health research and the rhythms and expectations of academic work, and takes satisfaction in bringing structure, continuity, and follow-through to making complex professional activity run smoothly.
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Job Details
- Grade 5 post
- 20 hours per week
- Funded for 12 months in the first instance, with potential for extension to three years in total subject to the continuing availability of Access to Work funding.
Application Process
- Contact Professor David Ogilvie (david.ogilvie@ims.cam.ac.uk) for informal enquiries.
- Click the 'Apply' button below to register an account with our recruitment system (if you have not already) and apply online.
- Ensure that you outline how you match the criteria for the post and why you are applying for this role on the online Application form.
- Include details of your referees, including email address and phone number, one of which must be your most recent line manager.
- The closing date for applications is Sunday 23 August 2026.
- The interview date for the role will be held in early September, provisionally on Thursday 10th September 2026.
- Quote reference SJ50652 on your application and in any correspondence about this vacancy.
Equality, Diversity, and Inclusion
The University actively supports equality, diversity, and inclusion and encourages applications from all sections of society.
Eligibility to Work in the UK
The University has a responsibility to ensure that all employees are eligible to live and work in the UK.
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