Pace Gallery
Accountant
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London
9.30am - 6.00pm - Monday to Friday
Full Time
Report to Finance Director of Europe, London
Pace is a leading international art gallery representing some of the most influential artists and estates of the 20th and 21st centuries, founded by Arne Glimcher in 1960. Holding decades-long relationships with Alexander Calder, Jean Dubuffet, Agnes Martin, Louise Nevelson, and Mark Rothko, Pace has a unique history that can be traced to its early support of artists central to the Abstract Expressionist and Light and Space movements. Now in its seventh decade, under the leadership of CEO Marc Glimcher and President Samanthe Rubell, the gallery continues to nurture its longstanding relationships with its legacy artists and estates while also making an investment in the careers of contemporary artists, including Torkwase Dyson, Loie Hollowell, Robert Nava, Adam Pendleton, and Marina Perez Simão. Pace advances its mission to support its artists and share their visionary work with audiences and collectors around the world through its exhibitions of both 20th century and contemporary art and scholarly projects from its imprint Pace Publishing. Today, the gallery has eight public locations globally, including New York, Los Angeles, London, Berlin, Seoul, and Tokyo, as well as private offices in Beijing, Hong Kong, and Geneva.
Position Overview
Pace Gallery are currently recruiting for an Accountant to support the Finance Director of Europe in the London office to oversee all financial aspects of Pace's European and Asian entities and work closely with teams in other Pace locations. We are looking for a diligent, self-motivated and responsible Accountant with impeccable attention to detail to implement process improvements and streamline the Finance and AP functions.
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What You'll Be Doing
- Review sales invoices for compliance with AML, correct import/sales VAT rates and accuracy in billing entity
- Process payments received from clients and send out notifications to the sales teams
- Review acquisition costs for accuracy and AML compliance
- Release sales and acquisitions invoices from inventory system and post the transactions in the accounting system
- Process and approve high volume of vendor invoices and credit notes and update the invoice submission and management portal
- Prepare weekly consignor and vendor open invoice listings
- Reconcile vendor statements and request copies of any missing invoices/credit notes for processing
- Review Supplier Master data and ensure all contact details/VAT numbers are up to date
- Raise BACS payments and any other payments as required for daily/weekly payment runs
- Reconcile all bank accounts
- Assist in the month end close, by posting journals and preparing reconciliations
- Assist in the preparation of VAT Returns for UK, Germany and Switzerland
- Assist Finance Director with the weekly completion of the business cashflow forecast and reporting
- Review, approve and post company credit card and cash expenses
- Assist Finance Director with reviewing internal controls and assist in performing internal and external audits
- Provide a high level of customer service to internal and external parties including keeping up to date with all emails/phone calls to resolve all queries
- Challenge existing working practices and actively identify areas where improvements can be made and with the guidance of management, implement those
- Where appropriate, assist team members in other departments across the company
- Any other tasks as required by your line manager
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Requirements
- At least 3 years' experience in a Finance department
- Qualified or qualified by experience, with strong accounting knowledge
- Must have experience of working with Microsoft Office suite (Excel, Word, etc.)
- Experience working with Sage Intaact a plus
- Proven experience processing high volumes of transactions and trouble shooting
- Familiar with dealing in multiple currencies
- Experience of working in a fast-paced environment
- Strong Interpersonal and Customer communication skills
- Highly organized, analytical and detail oriented
- Excellent prioritization and time management skills
- Ability to work on own initiative, uses initiative and a proactive approach to problem solving
Benefits
- Compensation: Annual salary of 40,000 - 45,000 GBP
In addition to an active and progressive working environment, Pace Gallery offers a competitive benefits package, including private medical insurance, a medical cash plan, pension contributions and life insurance. We encourage a healthy work-life balance and offer a generous annual leave policy.
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