Alexanders Removals & Storage
Accounting Assistant
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Contract: Full Time
Hours: 8am to 5pm, Monday to Friday, with a 1-hour lunch break
Salary: £30-35k based on experience
Location: TW4
About the Role
Alexanders is a high-quality, multi-award-winning relocation and storage company based in London, and the winner of the highly coveted ‘Domestic Mover of the Year’ award by The British Association of Removers. With over 1,000 London domestic and commercial removals a year, from one-bedroom flats to Nash mansions, Alexanders’ focus on being the best also extends to complex business relocations, business storage services, school removals, office removals, and shipping.
Accounts Payable
- Process Supplier Invoices on Dext and Input onto Xero/Approval Max
- Check authorisation for supplier invoices in Approval Max
- Dealing with supplier queries – requesting statements/invoices/credit notes
- Checking staff expenses and preparing for payments
- Process Supplier Invoices and prepare for payment run
- Carry out monthly supplier reconciliations to supplier statements, following up any discrepancies and/or requesting copies of invoices/credit notes from the suppliers.
Accounts Receivable
- Input and reconcile card, SO, Stripe, direct debit and BACS receipts in Moveware
- Setting up new storage customer accounts
- Setting up DFC’s new contract charges
- Raise ad-hoc storage invoices and credit notes
- Processing card receipts reminders at the end of the month
- Processing card receipts on 1st of every month
- Manage customer Direct Debit mandates, Processing and reconciling direct debit receipts
- Take customer payments by Debit Cards
- Monthly storage invoice run
- Preparation of Accounts up to Trial Balance
- Routine accounting tasks.
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Credit Control
- Monitor and investigate customer accounts for irregularities.
- Send statements and invoices to customers.
- Monitor and send refunds to credit customers.
- Dealing with customer queries, investigate and resolve customer queries
- Communicate and liaise verbally and in writing with customers
- Maintain Debtor file weekly
- Credit Control – Monitor customer accounts aged debt schedules and chase by phone, email and letter for payments (credit control).
- File court claim for bad debtors and monitor the account
- Ensure the correct steps are taken when dealing with bad debtors
- Credit check new commercial customers
- Send post as requested – customer chasing letters
Additional Duties
Reporting
- Ad hoc administrative tasks and projects as requested – Analysis reports
- Reconcile Refundable Deposits movements, MW with XERO
- Aged Payable Summary Reconciliation
- Responsible for posting and reconciling the card payments register
- Weekly storage revenue updates to management
- Storage Turnover Report (after monthly invoice run).
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General Responsibilities
- Responsible for bank reconciliations Xero vs Barclays
- Management of the Take Payment and DFC platforms – admin rights, user set-ups and deactivation. Resolving bank charge issues.
- Review and update of insurance rates in Moveware.
- Responsible for the main bank account, ensuring all items are posted on both sales and purchase ledgers and bank account reconciliation.
- Reviewing the Aged Payables summary and ensuring suppliers are paid in accordance with payment terms.
Role Requirements
- Experience of working in an account’s office environment
- Bookkeeping experience is essential to this role
- IT confident
- System usage of XERO would be highly desirable
- Very organised, with attention to detail, tidy, meticulous and very thorough
- Someone unflappable, able to deal with a broad range of tasks related to accounts
Main interactions
Internal:
- Management Accountant
- Finance Director
- Company Director
- Managing Director
- Surveying team
- Sales Coordinators
- Operations & Warehouse Manager
- HR Manager
External:
- Residential move customers
- Commercial move customers
- Suppliers and other representatives (e.g. council)
- Shipping companies
- Contractors
Reporting to:
Management Accountant
CVs to be sent to amber.wood@alexandersgroup.co.uk for the attention of the HR Manager.
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