The British Society of Dental Hygiene and Therapy
Accounting Assistant
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Finance & Accounts Administrator
Job Role Overview
The Finance & Accounts Administrator is responsible for the effective day-to-day financial administration of BSDHT, ensuring that financial records, transactions, reconciliations, and reporting are accurate, timely, and maintained to a high standard.
Working closely with the General Manager, Treasurer, and external Accountants, the role will provide reliable financial information to support operational decision-making, budgeting, cash-flow management, and the effective financial governance of the organisation.
The postholder will take ownership of the Society's routine accounting processes, including purchase and sales ledger administration, bank and payment-platform reconciliations, expense claims, payroll journals, deferred income schedules, regional group accounting, and financial reporting. They will also support the Treasurer and General Manager with financial planning, compliance, audit preparation, and the ongoing improvement of financial controls and processes.
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The role requires someone who is organised, financially confident, accurate, and proactive, with the ability to identify discrepancies, resolve routine financial issues, and escalate significant concerns appropriately.
Role Details
- Position: Finance & Accounts Administrator
- Hours: Part-time – initially 16 hours per week
- Location: Onsite at BSDHT Offices
- Reports to: General Manager
- Key working relationships: Treasurer, Council, Regional Group Treasurers, external Accountants, and other BSDHT staff
Person Specification
Essential Requirements
The successful candidate will demonstrate:
- Good overall financial knowledge and understanding.
- Previous experience of managing the day-to-day accounts of a small business or organisation.
- Practical experience of bookkeeping and financial administration.
- Experience of bank and account reconciliation.
- Experience of processing invoices, expenses, and payments.
- Strong attention to detail and accuracy.
- Ability to identify discrepancies and investigate financial issues.
- Good organisational and time-management skills.
- Ability to work independently and manage competing priorities.
- Good working knowledge of accounting software, ideally Sage.
- Good understanding of confidentiality and the secure handling of financial information.
- Ability to communicate financial information clearly to non-financial colleagues.
- A proactive approach to identifying and resolving problems.
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Desirable Requirements
- ACCA qualification or part-qualified ACCA.
- Experience working within a small company, membership organisation, charity, professional body, or similar environment.
- Experience of Sage Accounts.
- Experience of VAT and HMRC processes.
- Experience of payroll administration.
- Experience working with external Accountants.
- Experience of preparing management accounts and financial reports.
- Experience of working with multiple budgets, cost centres, or funds.
- Experience of supporting governance structures such as Boards, Committees, or Councils.
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