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Accounts Apprentice
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Job Description
To provide efficient, accurate, and timely support to the finance function, including day-to-day bookkeeping activities, processing of accounts payable/receivable, bank reconciliations, and accounting records. The role contributes to financial controls and record-keeping and supports the firm’s compliance framework.
What you'll do at work
- Process supplier invoices and credit notes, in accordance with firm policies and procedures
- Allocate receipts, maintain debtor records and monitor aged receivables
- Assist with credit control activities, including polite and professional follow-up with clients/customers in accordance with internal protocols
- Support the resolution of billing queries, escalating where appropriate
- Post bank transactions and maintain accurate cashbook records
- Perform regular bank reconciliations and investigate discrepancies promptly
- Assist with management of petty cash (where applicable), including reconciliations and controls
- Process staff expense claims in line with policy and verify supporting receipts
- Ensure correct VAT treatment (where applicable) and coding to cost centres/matters/projects as required
- Follow internal procedures designed to support compliance with the SRA Accounts Rules and the firm’s COFA framework
- Maintain financial records in accordance with SRA accounts rules, data protection requirements, and the firm’s retention policies
- Provide administrative support to the finance team, including filing, scanning, and responding to internal queries
- Undertake other reasonable finance-related tasks consistent with the role and business needs
- Maintain accurate records within accounting software including Leap and Xero
- Identify process improvements to enhance efficiency and accuracy
- Operate within defined procedures and approval limits
- May recommend payment scheduling and propose corrections to postings/coding; final approvals remain with Finance Manager
- Escalates discrepancies, control failures, suspected fraud indicators, or material errors promptly to the Finance Manager
- Maintain strict confidentiality and discretion when handling client, matter, and finance-related information, including any personal data
- Ensure all such information is managed in accordance with UK GDPR requirements, internal policies, and information security procedures, including secure storage and controlled access to finance records
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This position is subject to an enhanced DBS check and probationary period.
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