Supplier Management

• Engaging with suppliers where there are issues with invoices sent through to mailboxes such as no breakdowns included, missing information etc
• Perform reviews and reconciliations over supplier ledgers where directed by the AP Supervisor
• Correspondence with suppliers regarding confirmed payments

Ledger Management

• Investigating and resolving historic ledger balances when directed by AP Supervisor
• Working with colleagues by providing swift responses to queries/issues regarding suppliers

Management of Master Data

• Assisting with reviewing master data or advising where there are differences in master data

Mailbox Management

• Actioning shared mailbox

Other General Activities

• Ensuring smooth information flow across the business regarding supplier processes and working with colleagues across the business to ensure ledgers are well maintained and queries are resolved timeously
• Regular discussions with line manager regarding progress with ledgers and issues which require further input
• Managing a large sales ledger which includes international and domestic customers, keeping customer ledgers up to date and reconciled and ensuring invoices are paid on time.
• A large part of the role is resolving invoice queries, which will see you working closely with our logistics team in the US.
• You will also be responsible for the approval and processing of deductions, uploading invoices and accurately costing shipping fees’.
• Other duties include banking, processing invoices, creating new customer accounts, credit checks and recommending credit limits, keeping master data up to date, mailbox management, journals, and general administrative duties.
• Month end journals for USA entity with support from management accounts team.
• Other tasks as reasonably required of the role.

Key Relationships - Internal & External

Internal

• Warehouse staff
• Management accounts team
• Treasury team
• Sales team

External

• Customers
• Suppliers

Health & Safety

• Ensure that Health and Safety guidelines and fire regulations are strictly adhered to at all times
• Comply with safe working practices as defined by BrewDog
• Complete online or face to face training as and when required
• Take reasonable care for your own health and safety and that of others who may be affected by acts or omissions at work
• Report any accidents, incidents or near misses as soon as reasonably practicable.

General

• Be aware of and adhere to BrewDog policies and the Workplace Code at all times
• Take part in crew reviews throughout the year
• Cooperate with other BrewDog departments to achieve a great experience for our customers, applicants, colleagues, and contractors
• Attend training courses and complete online training modules as required to meet the requirements of the role
• Take responsibility for own personal development, seeking out opportunities to learn new skills
• Undertake any other duties as requested which are reasonably deemed to be within the scope of the role or necessary for the smooth running of the business
• Apply the BrewDog charter and behaviours to every aspect of the role at all times
• Protect and enhance the interests and reputation of BrewDog internally and externally

Experience

About You

• Experience of working in a similar role preferred

Knowledge

• Experience of SAP preferred but not essential

Skills

• Proficient in excel
• Can prioritise tasks and works well in a fast paced environment
• Excellent people skills both internal and external to the business
• Excellent problem solver
• Bookkeeping knowledge preferable

Personal Attributes

• Attention to detail