twentyAI
Accounts Assistant
City of London
£28k – £32k/yr
Posted about 17 hours ago
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Accounts Assistant
The Accounts Assistant provides essential day-to-day accounting support to senior management. This role is responsible for managing the accuracy and compliance of financial transactions across income and expenditure, administrating payroll processing, and supporting the month-end close process to deliver timely financial information for strategic decision-making.
Key Responsibilities:
Banking and Cash Management
- Post and allocate transactions across all bank accounts, ensuring they are recorded against the correct ledger and nominal codes.
- Complete weekly and month-end bank reconciliations, investigating and clearing any unreconciled items.
- Monitor and reconcile the invoice financing facility, including disapproved invoices, recourse balances, sounded invoices, and the retention account.
- Arrange transfers between company bank accounts when required.
Sales and Purchase Ledgers
- Manage day-to-day sales and purchase ledger transactions, including verifying, posting, coding, and allocating invoices, receipts, and payments.
- Prepare and issue client invoices and upload the required billing information to client and vendor portals.
- Reconcile client and supplier accounts, investigating and resolving missing invoices, overpayments, unallocated cash, and other discrepancies.
- Maintain aged debtor and creditor reporting and proactively chase clients for payment.
- Prepare supplier payment runs and review employee expense submissions.
- Upload paid permanent placement invoices into T360 for commission calculations.
- Respond to client and supplier queries and maintain appropriate supporting records.
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Contractor Timesheets and Payroll
- Download and upload timesheet data into Intime, reviewing submissions and following up on missing or incorrect timesheets.
- Administer EU contractor payroll accurately and post the related payroll journals.
- Respond to contractor payroll, expense, and VAT queries, escalating more complex matters where required.
Month-end and Wider Finance Support
- Support the month-end close, including posting journals prepared by senior management and assisting with month-end schedules.
- Prepare monthly staff headcount information.
- Assist with audit requests and the collation of supporting documentation.
- Monitor Finance mailboxes and respond to requests for ad-hoc financial information.
- Perform any other duties that may reasonably be required within the Finance team.
Skills and Experience:
- Bachelor’s degree in accounting, finance, or business management (or similarly relevant discipline) desirable.
- Good Excel skills including knowledge of lookups, nested, and logical formulas.
- Experience of Sage 200 would be beneficial, including knowledge of the sales and nominal ledger.
- A confident communicator, with excellent written and verbal communication and interpersonal skills.
- Great attention to detail and methodical in approach with good problem-solving skills.
- Well organized with the ability to prioritize and manage multiple deadlines.
- A team player wanting to contribute, grow, and add value.
- A technology-oriented individual with a willingness to learn.
- A passion for furthering commercial and business acumen.
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Benefits:
- Full study support for furthering professional financial qualifications.
- Competitive discretionary bonus scheme linked to personal objectives and company performance.
- Wellness initiatives, includes wellness days and a wellness allowance.
- 25 days annual leave, rising to 29 for every year of service, with buy back and roll forward at year end.
- Award-winning healthcare and employee assistance programme.
- A scaled enhanced maternity and paternity policy based on tenure.
- Workplace pension and nursery scheme.
- A flexible hybrid working policy.
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Skills
Bank Reconciliation
Sales Ledger
Purchase Ledger
Payroll Administration
Excel
Sage 200
Financial Reporting
Communication Skills
Problem Solving
Time Management
Attention To Detail
Month-end Closing