ADSP
Accounts Assistant (Part-Time)
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Accounts Assistant
We are looking for a proactive and detail-oriented Accounts Assistant to become a key player in our dynamic finance team. In this exciting role, you will take charge of managing accounts payable and receivable, handling essential bookkeeping tasks, and supporting vital administrative functions. Your attention to detail will ensure timely payments with robust internal controls, while your contributions to processing timesheets into invoices and monitoring expenditure against purchase orders will directly impact our project billing and resource planning.
This is a fantastic opportunity to gain hands-on experience in a fast-paced environment where your work truly matters. If you're passionate about numbers and eager to develop your financial expertise while making a tangible difference, we want to hear from you! Join us and help shape the success of our finance operations.
Please Note: This role will initially be part-time (10-20 hours per week). We are flexible with the work schedule and are happy to accommodate the successful candidate's preference.
If this sounds like a role for you, we can't wait to hear from you!
Key Responsibilities
- Process payments from company bank accounts with adherence to internal risk controls
- Convert employee timesheets into accurate and timely customer invoices
- Monitor progress against purchase orders, ensuring expenditures align with budgets and flagging discrepancies
- Assist with forecasting based on project staffing and holidays to support billing and resource planning
- Manage internal accounts payable administration currently spread across the team, streamlining processes
- Reconcile supplier statements and resolve invoice or payment issues
- Support month-end financial tasks and perform basic bookkeeping duties
- Maintain accurate financial records and support audit compliance
- Liaise with internal teams and suppliers to ensure smooth financial operations.
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Key Requirements
- Proven experience in accounts payable/receivable or bookkeeping, preferably in a small business setting
- Experience handling electronic banking and payment processing
- Experience preparing invoices and managing purchase order expenditure
- Experience to basic forecasting or resource planning
- Proficiency with Xero accounting software
- Ability to independently manage own workload and make decisions within the scope of the role
- A good understanding of P&L
- Strong attention to detail and numerical accuracy
- Good organisational skills with the ability to prioritise workloads effectively
- Ability to maintain confidentiality and exercise discretion
- Effective communication skills to collaborate across teams and with external suppliers.
Interview Process
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- Stage 1: 45 min video call with a member of the hiring team
- Stage 2: 90 min F2F interview in our Shoreditch office
Our Benefits
At ADSP, we believe in rewarding talent and supporting your growth. Here’s what you can look forward to as part of our team:
- Competitive compensation package including annual performance bonus
- 26 days of annual leave, 8 bank holidays plus your birthday off
- BUPA Private Healthcare
- Enhanced family leave
- £1,000 annual development budget
- Flexible hybrid working (2 days a week in our modern Shoreditch office)
- Remote working from anywhere in the world for up to 4 weeks each year
- Latest tech that suits your needs: high-spec Windows machine or a MacBook
- Free snacks and drinks, and regular team socials
- Supportive entrepreneurial environment offering a ton of autonomy and opportunity to work on a variety of projects, technologies, and industries
Join us and realise your full potential in a collaborative, forward-thinking team, where your work will help shape the future.
Our Commitment to DEI
At ADSP, we are committed to fostering an inclusive hiring process and believe in creating an environment where all candidates have equal opportunities to succeed. If you require any reasonable adjustments during the application or interview process, please do not hesitate to reach out to us at careers@adsp.ai.
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