Accounts Assistant

This Accounts Assistant role supports the finance team with day-to-day accounting tasks. Reporting to the Finance Manager, you'll process invoices and payments, reconcile accounts, manage supplier and customer queries, assist with bank reconciliations and monthly reporting, and help ensure smooth financial operations. The role also involves credit control, expense processing, maintaining financial records, and providing administrative support.

Key Responsibilities

• Post supplier invoices, reviewing invoices for appropriate documentation prior to posting and payment.
• Respond to supplier and customer queries and resolve any issues.
• Process and allocate outgoing and incoming payments.
• Reconcile supplier and customer accounts.
• Post journals to clear deductions from the purchase ledger.
• Pay suppliers by scheduling payments and keep schedules updated.
• Update supplier and customer records on the ERP system.
• Maintain historical records.
• Bank reconciliations.
• Prepare analyses of accounts and produce monthly reports.
• Expense processing and analysis – continue to improve the payment process.
• Regularly contact customers by email and telephone to request payments.
• Help maintain the Sales Ledger inbox and sending payment links and copy documents.
• Raise customer credit notes.
• Upload sales invoices to customer portals.
• Provide administrative support to the finance team.
• Regular communication of issues to other stakeholders.