Eurotas Ltd
Accounts Assistant
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About the Role
We are seeking a highly organised and detail-oriented Accounts Assistant to join our finance team within a busy engineering firm.
Working closely with and supporting the Finance Director, the Accounts Assistant will play an important role in maintaining accurate financial records, supporting financial reporting and compliance, managing day-to-day accounting activities, and helping ensure the company's cashflow and payment processes operate effectively.
The successful candidate will be comfortable working with accounting systems, particularly Sage, and will have a strong understanding of reconciliations, VAT, tax payments, cashflow management and payment controls.
Key Responsibilities
Finance and Account Reconciliations
- Complete regular bank, supplier, customer and other balance sheet reconciliations.
- Investigate and resolve discrepancies promptly and accurately.
- Maintain accurate and up-to-date financial records.
- Assist with month-end and year-end accounting processes.
- Support the Finance Director with financial analysis and reporting as required.
VAT and Tax Compliance
- Assist with the preparation and submission of VAT returns.
- Ensure VAT transactions are recorded accurately and appropriately.
- Prepare information and supporting documentation for tax payments and other statutory obligations.
- Ensure tax liabilities and payment deadlines are monitored and met.
- Support the Finance Director and external advisers with information required for compliance and reporting.
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Sage and Accounting Systems
- Process and maintain accounting records accurately using Sage.
- Ensure transactions are coded correctly and supporting documentation is maintained.
- Assist with maintaining the purchase ledger, sales ledger and nominal ledger.
- Support improvements to the use and accuracy of accounting systems and processes.
Cashflow Management
- Assist the Finance Director with monitoring the company's cash position and short-term cashflow requirements.
- Maintain cashflow forecasts and provide regular updates on expected receipts and payments.
- Monitor outstanding customer payments and supplier obligations.
- Highlight potential cashflow issues, upcoming commitments or unusual transactions promptly.
Payments and Financial Controls
- Prepare and process supplier, tax, payroll-related and other business payments as authorised.
- Ensure all payments are accurate, properly supported and made to the correct recipient.
- Check payment details, invoices, approvals and supporting documentation before processing.
- Assist with payment runs and ensure payments are made within agreed terms.
- Identify and escalate any discrepancies, unusual payment requests or potential errors.
- Maintain appropriate records and audit trails for all payments.
General Finance Support
- Assist with accounts payable and accounts receivable activities.
- Process invoices, credit notes, expenses and other financial transactions.
- Assist with supplier and customer account queries.
- Maintain well-organised financial records and documentation.
- Support the Finance Director with ad hoc financial and administrative tasks.
- Work collaboratively with project, commercial, procurement and operational teams across the engineering business.
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Key Skills and Experience
Essential
- Strong attention to detail and a high level of numerical accuracy.
- Good organisational and time-management skills.
- Ability to work independently while supporting the Finance Director and wider business.
- A high level of integrity and confidentiality.
Key Competencies
- Accuracy and attention to detail — ensuring financial information and payments are correct.
- Organisation — managing deadlines, reconciliations, payments and compliance requirements effectively.
- Financial awareness — understanding the impact of transactions on cashflow and the wider business.
- Problem-solving — identifying discrepancies and resolving issues efficiently.
- Integrity and confidentiality — handling sensitive financial information responsibly.
- Communication — communicating clearly with the Finance Director, suppliers, customers and internal teams.
- Reliability — ensuring critical financial deadlines and payment commitments are met.
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