UK Ministry of Defence
Accounts Clerk
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Benson, South East England, OX10 6AA
Job Summary
Providing guidance to RAF Benson personnel on accounts policies and processes, processing payments, entering fund transactions into the Service accounting system and completing required financial documentation.
This position is advertised at 37 hours per week.
Job Description
- Providing guidance to Stn personnel on Accounts policies and processes, through direct engagement and Group Inbox management.
- Making invoice or purchasing payments for operating or event costs on behalf of non-public funds.
- Entering non-public fund transactions into the service accounting system and maintaining the accuracy of each fund’s Nominal Ledger.
- Providing non-public fund custodians with monthly account summaries for reconciliation.
- Storing cash holdings (including foreign currency) in a secure manner, and completing all required financial documentation.
- Issuing cash floats in support of non-publicly funded activities, and receiving any cash deposits.
- Issuing cash imprests in support of publicly funded deployments, exercises, and training, and receiving any unspent monies.
- Creating invoices on the service invoice system to generate income through non-entitled use of Accommodation and landing fees.
Person Specification
- Experienced in handling difficult customer queries or sensitive situations with diplomacy and tact.
- Ability to maintain accuracy while managing internal software databases or tracking systems.
- Precise and accurate when handling data, processing documentation, or verifying details.
- Adaptable and willing to pivot to new tasks or support the wider team as operational business needs change.
- Possesses a methodical approach to managing day-to-day administrative workloads, systems, or logs.
- Ability to remain calm, composed, and productive in high-demand or fast-paced environments.
- Capable of working efficiently to meet strict, short, or rapidly changing deadlines.
- Able to evaluate incoming tasks independently and effectively prioritise a competing workload.
- Demonstrates a strong commitment to providing excellent service and positive experiences to all internal and external customers.
- Able to break down and clearly explain guidelines, policies, or procedures to users in an easy-to-understand manner.
- Displays a confident, professional, and pleasant manner when speaking or writing to individuals at all levels.
- Confident in handling cash but accounts experience not essential as full training given
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Managing a Quality Service
- Working Together
- Delivering at Pace
Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced maternity, paternity and adoption leave
- 6 days special leave per year which can be used for volunteering activities
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The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
At sift, candidates will be assessed against the following Behaviours:
- Communicating and Influencing
- Managing a Quality Service
- Working Together
- Delivering at Pace
At interview, candidates will be assessed against the following Behaviours:
- Communicating and Influencing
- Managing a Quality Service
- Working Together
- Delivering at Pace
Interviews will be in person at RAF Benson.
Further Information
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
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As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
Security
Successful candidates must undergo a basic (or equivalent) criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is [security check](opens in a new window). See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a basic (or equivalent) criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is [security check](opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
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