SBV South Africa
Accounts Officer
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Job Description
Responsibilities
Ensures that all transactions in area or responsibility are processed timeously
- On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).
- Ensure the accuracy of all GL allocations.
- Review for items of Capital nature or prepaid items.
- Process journals to reallocate cost when GL allocations are incorrect.
- Ensure the accuracy and validity of all supporting documentation.
- Ensures that all invoices complies with the VAT regulations in order to claim VAT back.
- Escalate all outstanding entries that are not timeously loaded or receipted.
- Process all manual entries, not generated from the sub ledgers, on the Bank statement in the Cashbook.
- Maintain fixed assets in the asset register in terms of Addition, Disposals, Transfer and revaluation.
- Process all billing in area of responsibility.
Payment and refund processing
Responsible for:
- On time processing of all payments and refunds in area of control.
- Accuracy and completeness of payments.
- All reconciliations that supports payments are in balance (Groups and Large National vendors).
- All vendors are paid within payment terms (Groups and Large National vendors).
- All Imprest and Petty cash accounts are refunded within timelines.
- All employee refunds are processed within timelines.
All statutory payments are processed within timelines
Accruals and reallocations
- Raise accruals for all receipted open orders on procurement report.
- Raise accruals for all recurring expenses in area of control.
- Reverse accruals when payments are generated from procurement system.
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Reconciliations
Responsible for Balance sheet recons for area of responsibility.
- Ensure only valid entries in Balance sheet recons and resolve reconciling items timeously.
Master file administration
- Load suppliers on the Financial system.
- Load suppliers on the Banking system.
- Ensure completed supporting documentation.
- Maintain Asset Setup in Syspro with regards to Asset Type, Branch, Asset Owner, Location, Depreciation Code etc.
- Maintain Banking matrix for all Bank platforms.
- Maintain all user setups with Banks.
Prepare Foreign currency payments and control
- Prepare the foreign payments in accordance with forex policy payments.
- Maintain register for all foreign currency received and issued, to reconcile with foreign currency on hand at all times.
- Follow up to ensure that reconciliation and unused forex are submitted to finance within 5 days after returning from overseas trip, escalate where necessary. Escalate non adherence.
- Perform a physical cash count on a monthly basis.
Petty Cash
Responsible for the issuing Petty Cash at Support Office
- Verify that the correct level of authority has been attained before releasing funds.
- Balance funds on a weekly and monthly basis.
- Escalate outstanding submission timeously for Support Office.
Maintain Treasury Function
- Determine daily the cash balance and requirements for next day and submit to Finance Manager.
- Maintain bank balances at an optimum level.
- Compile daily cashflow input sheets.
Manage Capex allocation
- Issue Capex in line with Capex policy.
- Maintain Capex register for monthly reporting.
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General office administration
- Keeps record of all financial documentation for auditing purposes.
- Ensure all Filling are done within agreed time frames.
Adhoc
- Assist with any Adhoc duties as when required.
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
Lead as an Ambassador and executor of Change.
- Act as a change management architect in periods of change to ensure business continuity.
- Manage the integration of business units into a seamless end to end solution for customers.
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.
Requirements
- 3 years’ experience in a Finance Department.
Minimum Requirements: Education
- Matric Qualification with Accounting and Mathematics.
- External: 3 Year tertiary financial qualification.
- Internal: studying towards a 3 year professional tertiary financial qualification with first year successfully completed.
Work Level
- Skilled
Job Type
- Permanent
Salary
- Market Related
EE Position
- No
Location
- Houghton
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