WildBounds
Accounts & Operations Coordinator
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About Us
WildBounds is a Bristol-based DTC retailer specialising in outdoor and lifestyle gear and apparel – a carefully curated edit of the best products for people who live adventurously.
Housed & Harnessed is our sister business – a UK distribution company representing a portfolio of outdoor and lifestyle brands including Matador, Nomadix, Sunski, Crazy Creek and others.
This role sits across both businesses.
The Role
At its core this is a hands-on accounts role covering both businesses, and it's yours to run.
Most of the work sits with WildBounds – supplier invoices, payments, payroll, pension and Xero. It's a practical, day-to-day role rather than a strategic one: we're not looking for a finance director, we're looking for someone dependable to take responsibility and ownership of accounts.
Alongside accounts, you'll work with our forwarders in managing inbound freight for the Housed & Harnessed portfolio of about a dozen suppliers. You'll also handle the practical running of the office.
There is no finance team above or below you – you'll work directly with the Managing Director and our external accountant. That means real independence, and the scope to set up how things are done. This is a great opportunity for someone who is organised, commercially curious, and takes pride in doing things properly.
This is a full-time position, based at our Bristol office and reports directly to the Managing Director. Premises address is 13 Liberty Industrial Park, South Liberty Lane, Bristol, BS3 2SU.
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Key Responsibilities
- Log supplier invoices and check them against what we received – keeping our records reconciled against supplier statements so nothing gets missed or paid twice
- Raise invoice issues with suppliers, and see those queries through to resolution
- Pay invoices on time across our three facilities – choosing the right one for each (payments above a threshold are released by a director)
- Process monthly salaries and freelancer payments
- Manage our NEST pension scheme, including submitting and paying the monthly contribution schedules
- Explain and code transactions in Xero
- For Housed & Harnessed, arrange inbound shipments with our freight forwarders, including requesting quotes, providing instructions and documentation, and tracking progress through to delivery
- Open, sort and action incoming post, and handle the general administrative bits that keep a small business running
Requirements
Essential
- Solid experience managing supplier invoices and payments end to end in a small business or SME
- Confident with Xero, and genuinely good with spreadsheets
- Detail-oriented – you notice when a number is wrong and you care enough to chase it
- Comfortable querying invoices with suppliers and holding a position politely but firmly
- Able to manage and prioritise their workload without close supervision
- Strong written communication skills – you'll be dealing with suppliers and forwarders daily
- Supremely organised with a meticulous attention to detail, particularly when managing data, documents, and follow-ups
- A creative problem solver – resourceful and pragmatic when faced with challenges
- Meets the highest standards of integrity and professionalism
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Desirable
- AAT Level 3 or above, qualified or studying (we'll support study for the right person)
- Payroll experience, and familiarity with NEST or another workplace pension scheme
- Experience with imports, freight forwarders, customs documentation or commercial invoices
- Experience working across more than one legal entity
- Exposure to a product or e-commerce business, and an understanding of stock
- A genuine interest in the outdoors and an outdoor lifestyle
What we’re offering
- Competitive salary of £30,000 - £34,000 depending on experience
- Hybrid working arrangement – 3 days/week in our Bristol office (from 2nd month of employment)
- Performance-related bonus
- Annual performance and pay review
- Pension scheme including 3% employer contribution
- 25 days paid holiday (plus the 8 UK bank holidays)
- 40% staff discount
- The chance to work with some of the most exciting names in outdoor and lifestyle gear
- A collaborative, close-knit team based in Bristol
- Real opportunity to grow and develop with the business as we scale
- Cycle to work scheme
- Statutory Maternity, Paternity and Sick Pay
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