ROLE PURPOSE

To support the payment processes ensuring the efficiency of the payments function with prompt, accurate and timely payments of suppliers and other payments.

Accounts Payable is the department that handles company costs and expenses. Receive invoices from company suppliers and other cost of goods’ sources and account for them individually. Invoices are logged against Cost centres and general ledger codes. Accuracy is critical, as is the ability to gauge discrepancies.

ROLE AND RESPONSIBILITIES

• Understand the end-to-end GBS Accounts Payable process
• Ensure a smooth running of the Accounts Payable process
• Ensuring that all invoices are processed correctly on time
• Keeping all the Supplier Accounts up to date
• Understanding and assisting with the Bacs and Manual payment runs for Suppliers
• Ensuring the Expenses and Cashcards are processed and paid to agreed timelines
• Create close links with the bank reconciliation and feeding any payments made in the business to bank reconciliation process
• Assisting the month end closing process and reconciliation of the ledgers
• Ensuring that the corporate credit accounts are processed correctly ie spend analysed and charged to the correct general ledger accounts
• Recording all third-party invoices to correct GL and Cost centres in the ERP system (Unit 4)
• Work closely with supply chain in ensuring invoices are reconciled and recorded on a timely basis.
• Ensure all accounts payable queries are dealt with correctly and efficiently
• Ensure the ERP system is understood, and issues or enhancements escalated for resolution
• Look to continuously improve the processes for efficiency.
• Ad-hoc account payable tasks.