Accounts Payable Administrator (FTC 2 mths+)

Job title: Accounts Payable Administrator – FTC (2-months FTC with potential to roll over)

Location: Chepstow / Hybrid (2 days in office / 3 days work from home)

Responsible to: Finance Manager

Job Function

Reporting to the Finance Manager, the Accounts Payable Administrator is responsible for the delivery of the full scope of Purchase Ledger activities for allocated companies within the TXO group. The role also provides cover for other group companies’ purchase ledgers during periods of staff absence.

Core activities include:

• Setting up new supplier accounts for the TXO sales team, following our internal compliance policies.
• Daily processing and posting of purchase invoices.
• Processing and analysing engineer weekly timesheets.
• Update POR Spreadsheet with Invoice Numbers and Costs.
• Monthly Vehicle costs onto Labour costs spreadsheet and upload into the system.
• Daily posting and allocation of purchase payments to supplier accounts in the relevant ledgers.
• Liaison with supplier finance teams, including answering ad-hoc queries and providing relevant information when necessary.
• Liaison with our sales team (e.g. in respect of payments, processes and ad-hoc queries), ensuring the correct internal procedures are followed and providing appropriate challenge.
• Periodic review of the creditors aging report and reconciliation of key supplier accounts.
• Preparation of month end accruals for accountant.
• Assisting in preparation of information for auditors in a timely manner.