ELEMIS
Accounts Payable Assistant
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Department: Finance
Location: Office, Bristol
Compensation: £25,000 - £27,000 / year
Description
ELEMIS is seeking an accurate and efficient Accounts Payable Assistant to join our finance team in our Bristol (Filton) offices. Reporting to the Accounts Payable Senior, you will process purchase ledger invoices, maintain PO logs, and ensure data within the accounts system is complete and accurate.
What Will You Do?
- Daily processing of invoices and credits in our invoice management system ensuring correct account coding and submission to appropriate approval workflows.
- Processing of the weekly payment runs in accordance with vendor agreements.
- Processing of Stock Invoices & Credits ensuring correct 3-way matching against Goods received.
- Ensuring that all invoices received have completed authorised approvals before processing for payment.
- Ensuring that all debit notes are processed and monthly reconciliations are completed.
- Undertaking vendor statement reconciliations.
- Dealing with queries from suppliers and queries with the account handlers, ensuring these are resolved on a timely basis.
- Processing and verifying employee expenses.
- Final Review of Purchase Orders and completing submission to requestor/vendor.
- Providing copy invoices as required.
- Reconciling Aged Creditors regularly to ensure that all payments are correctly allocated and any aging items reviewed and cleared where appropriate.
- Continuous review of process and task to identify opportunities for automation and improvements.
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What We Are Looking For:
- Finance Administration or Accounts Payable experience, including processing expenses, managing cash book, reconciliations and matching, batching and coding.
- Excel: enjoys using Excel to manage large data sets and manipulate information with formulas.
- Attention to detail: strong regard for accuracy in data, able to identify gaps in data, and process information with a high level of accuracy.
- Problem Solving: you like to investigate, sourcing information and joining the dots to find a solution.
- Customer orientated: you are able to build relationships with internal employees and external customers, offering support to ensure smooth payments.
- Time management: you are able to prioritise workload to deliver according to deadlines.
What we offer you!
- This is a Hybrid working role which means three days in our Bristol office and two days working from home. We operate with Flexible Working Hours, with core hours between 10am - 4pm which means you can start early and finish early or start later and finish later.
- Generous staff discount on ELEMIS products and spa treatments, plus L’OCCITANE Group brands.
- Enhanced parental leave policies.
- Income Protection and Life Assurance.
- 27 days holiday plus your birthday off.
- Company pension scheme.
- Employee Assistance Programme.
- Cycle to Work Scheme, Season Ticket Loan, and service awards.
- Ongoing development and career progression opportunities including possibility to have finance qualifications funded by ELEMIS.
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Our People Commitments
Justice, Equity, Diversity and Inclusion are central to our People Strategy. We are committed to building a fair, inclusive and respectful workplace where everyone feels they belong and can thrive.
We embed this commitment through inclusive hiring and progression practices, clear policies that promote equity and zero tolerance for discrimination and regular review of our people data to identify and address gaps in representation and experience. We invest in inclusive leadership, equipping our managers with the skills and accountability to foster psychologically safe, respectful and high-performing teams.
We provide channels for open dialogue, including confidential Speak Up mechanisms, to ensure concerns can be raised safely and addressed appropriately. Through ongoing learning, inclusive behaviours and shared accountability across all levels of the organisation, we empower our people to be themselves, innovate and fulfil their potential. Together, we belong.
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