Purpose of Role

To support the efficient running of the Accounts Payable function by accurately processing supplier invoices, expenses and payment-related transactions, ensuring compliance with company procedures and maintaining strong relationships with suppliers and internal stakeholders.

Key Responsibilities

• Process supplier invoices accurately and efficiently using Payhawk and OCR technology.
• Validate invoice details against purchase orders, approvals, and company policies.
• Ensure invoices are coded correctly and allocated to the appropriate cost centres and nominal accounts.
• Resolve invoice discrepancies by liaising with suppliers and internal stakeholders.
• Monitor and manage the accounts payable inbox, responding to queries in a professional and timely manner.
• Assist with the processing and verification of employee expenses and mileage claims.
• Maintain accurate supplier records and update account information as required.
• Support the timely payment of suppliers in accordance with agreed payment terms.
• Reconcile supplier statements and investigate outstanding items.
• Assist with month-end accounts payable activities, ensuring all invoices are recorded within reporting deadlines.
• Prepare supporting documentation for audits and finance reviews when required.
• Maintain accurate electronic filing and document management records.
• Support continuous improvement of accounts payable processes and procedures.
• Provide general finance administration support to the wider Finance team.
• Ensure compliance with company financial controls, policies, and procedures.
• Build and maintain positive working relationships with suppliers and internal departments.

Person Specification

Experience

• Previous experience in a finance, administration, or data processing role would be beneficial; however, full training will be provided.
• Experience using Payhawk or similar invoice processing/OCR software. (Desirable)

Skills & Knowledge

• Understanding of invoice processing and business expenses, including employee expense and mileage claims.
• Good numerical accuracy and attention to detail.
• Previous experience processing supplier invoices. (Desirable)
• Knowledge of accounts payable processes and procedures (Desirable)

Attributes

• Strong attention to detail and accuracy.
• Ability to work effectively to deadlines and manage competing priorities.
• Well-organised with the ability to manage own workload independently.
• Positive, proactive, and team-oriented approach

Qualifications and Training

• A Levels including Maths and English.
• Intermediate Excel skills would be advantageous but are not essential. (Desirable)
• Studying towards, or interested in pursuing, a finance qualification (e.g. AAT). (Desirable)

Equal Opportunities Statement

HCML is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.