Crawley Borough Council
Accounts Payable Assistant
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About The Role
An exciting opportunity has arisen for an enthusiastic and detail-focused Accounts Payable Assistant to join our busy Finance team.
Reporting to the Accounts Payable Manager, you will play a key role in delivering an efficient and customer-focused accounts payable service, ensuring suppliers are paid accurately and on time while maintaining the highest standards of financial governance and control.
Working within a supportive local government environment, you will be responsible for processing invoices, resolving payment queries, reconciling supplier accounts, and supporting the continuous improvement of creditor processes.
Key responsibilities:
- Process supplier invoices and credit notes accurately and efficiently
- Match invoices to purchase orders and investigate discrepancies
- Maintain supplier accounts and ensure records are accurate and up to date
- Reconcile supplier statements and resolve outstanding items
- Assist in the preparation and processing of creditor payment runs
- Respond to supplier and departmental enquiries in a professional and timely manner
- Monitor shared mailboxes and workflow queues to ensure service standards are met
- Support month-end and year-end financial activities
- Ensure compliance with our Financial Regulations, procurement procedures, and internal controls
- Contribute to service improvement initiatives and the development of efficient working practices
About you:
You will be a proactive and organised individual with a strong attention to detail and commitment to delivering excellent customer service.
Essential requirements:
- Experience of working in an accounts payable, finance, or financial administration environment
- Good numerical skills and a high level of accuracy when processing financial transactions
- Experience of using financial systems and Microsoft Office applications, particularly Excel
- Ability to prioritise workloads and meet deadlines in a busy environment
- Strong communication and interpersonal skills
- Ability to work effectively as part of a team and independently when required
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Desirable requirements:
- Experience of working within local government or the wider public sector
- Knowledge of purchase-to-pay processes and financial controls
- Experience of using ERP financial systems
- AAT qualification or willingness to study towards a finance qualification
What we offer:
- Membership of the Local Government Pension Scheme
- Generous annual leave entitlement plus bank holidays
- Flexible and hybrid working arrangements where appropriate
- Learning and development opportunities
- Employee wellbeing support programmes
- A supportive and inclusive working environment
Crawley is a great place to work, with a thriving business district and excellent transport connections including nearby Gatwick Airport. We are based in our modern Town Hall which opened in 2023 and is located a short walk from the town centre and railway station.
Employee benefits
We offer a generous employee benefits package, with a range of discounts, benefits and wellbeing incentives to suit everyone.
At Crawley Borough Council, you will have access to a structured programme of learning from day one, designed to help you succeed in your role and grow your career.
Local government reorganisation
Local government reorganisation (LGR) is planned across Sussex, with new unitary authorities expected by 2028. While this represents a significant change for councils, most roles will continue to focus on delivering vital services to our residents and business communities. As the future structure evolves, our name may change, but our commitment to providing excellent services and supporting our employees will not. Joining us now means being part of a dedicated team during an important and evolving time for local government.
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Our way of working
Our shared values and behaviours reflect the special nature of our council. We encourage all colleagues to put them into practice, whatever job they do. Take a look to see if we are the perfect match.
Safer recruitment
Crawley Borough Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.
How to apply
Click the Apply button to complete your application online. Please ensure that the reference details you supply are for your current or most recent employer and that any gaps in employment are covered on your application form. Please note that CVs will not be accepted without a fully completed application form.
For an informal conversation or further information regarding the role, email richard.guest@crawley.gov.uk, Accounts Payable Manager or call on 01293 438270.
We recommend that you submit your application as soon as possible, as we may close this advert before the stated closing date if enough applications are received.
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