Newly Weds Foods
Accounts payable assistant
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About Us
Newly Weds® Foods is a leading, privately owned global food ingredients business and has been innovating since 1932. The European division is a market leader in the manufacture of coatings, seasonings and functional ingredient systems.
Today, Newly Weds® Foods is a world leader in food ingredient technology. A network of R&D, manufacturing and service facilities around the globe allows us to serve our customers’ needs in more than 68 countries. But despite our size and scope, we’ve continued to be an independent, family-owned business answerable only to the demands of our customers. That’s why we continue to invest in infrastructure, human resources and capacity to keep pace with our customers’ needs and expectations.
The Role
Ensure Purchase Ledger is maintained, Buying Orders and GRN's are matched correctly to invoices and correct period end 'cut offs' and accruals are maintained.
Key Responsibilities
- Maintain computerised Suppliers' Master Records and ensure new accounts are added
- Accurately and unused accounts are removed on a regular basis.
- Regularly review suppliers’ terms to ensure maximum credit period and discounts are taken.
- Where an invoice cannot be authorised immediately, ensure the invoice is cleared onto the Purchase Ledger and payment is held. Ensure suppliers are notified of all queried invoices.
- Ensure invoices, credits and payment requests are approved in compliance with authority limits.
- Ensure Suppliers invoices are correctly matched through the computerised purchase ledger to the correct buying order number or the correct GRN.
- Ensure correct procedures are adhered to re: security/payments etc., and control payments to overseas and group suppliers via bank transfers.
- Deal with Suppliers queries, returned goods, debit notes etc., efficiently with regular checks against statements, supplier accounts and accruals.
- Make payments as necessary, within authority limits, ensuring relevant controls are in place to prevent errors.
- Assist users of the purchasing system train and re-train as necessary.
- Ensure all actions are visible in the event of absence of any team member where full cover is required.
- Report any recurrent or relevant problems to Accounts Payable Supervisor and assist in the preparation of the monthly Aged Creditors Report.
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Person Specification
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- Educated to GCSE or equivalent standard. Grade C or above in Maths and English (minimum)
- Excellent interpersonal skills, with the ability to communicate effectively at all levels
- Strong initiative skills
- Excellent time management and prioritising skills, being able to organise workload effectively
- Strong analytical skills, with a sound, working knowledge of IT packages including excellent Microsoft Excel and Word
The above duties and responsibilities are not exhaustive. You will be required, as directed by your Line Manager to accept changes in responsibility or duties within the department or other areas of the plant, subject to suitable knowledge or training.
Additional Information
- Monday- Friday 8-4:30pm (1 hour lunch unpaid)
- Temp-to-perm for 3 months
- Salary £25,000-£27,000 depending on experience
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