Linnaeus
Accounts Payable Assistant
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If you are a current Linnaeus Associate, you will need to apply internally. In order to do this, please contact our Talent Acquisition team (details can be found via The Link) and someone will be in touch to discuss and progress your application.
Job Title: Accounts Payable Assistant
Location: Hybrid but 1 day a week in the Shirley Office
Salary: £26,850
About Linnaeus
Linnaeus is a vibrant community of veterinary practices across the UK. We work across a range of areas within veterinary medicine, from small animal to farm and equine.
We are all individual, but two important things bring us together: a commitment to excellence in everything we do, and our passion to make A Better World for Pets.
We invest in quality practices who put patient care at the heart of everything they do. We are incredibly proud of every member of our diverse portfolio – from the UK’s most respected small animal Referral Practices to our selection of high-quality Primary Care practices.
Our values underpin everything we do:
- Leadership with Integrity
- Learning & Innovation
- Lifetime Commitment to Quality Care
Role Overview
The Accounts Payable team at Linnaeus operates in a fast-paced environment, handling a high volume of supplier queries and invoice processing. Accuracy, efficiency, and strong organisational skills are essential, as the role supports over 150 sites with specific coding requirements.
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As the first point of contact for suppliers and our Business Units, you will play a key role in ensuring that invoices are processed correctly and payments are not delayed. This is an excellent opportunity for someone with strong attention to detail, excellent time management, and a proactive approach to problem-solving.
Main Purpose & Goals
- Timely and accurate invoice processing
- Supplier statement reconciliations
- Resolving supplier queries efficiently
- Supporting the onboarding of new suppliers and confirming bank details
- Managing unreconciled payments and rejecting invoices where required
- Building and maintaining strong relationships with both suppliers and internal stakeholders
Key Responsibilities
- Ensure all supplier queries are resolved within 48 hours
- Process invoices accurately within the agreed 48-hour SLA
- Manage invoice rejections and support brands with the rejection process
- Reconcile supplier statements to maintain accurate records
- Confirm and validate bank details for new suppliers in line with compliance procedures
- Foster effective communication and strong working relationships across Linnaeus brands and external partners
What We’re Looking For
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- Previous experience in an Accounts Payable or similar finance role
- Strong attention to detail and ability to work under pressure
- Excellent time management and organisational skills
- Good communication skills with a proactive, solution-focused approach
- Experience with high-volume invoice processing desirable
- Perform regular supplier statement reconciliations to the purchase ledger, ensuring completeness and accuracy.
- Ensuring the AP ledger is cleansed via use of reconciliations
- Investigate and resolve discrepancies between supplier statements, invoice, credit notes and ledger balances.
- Liaise with suppliers to clarify missing invoices, unallocated payments and disputed items.
- Ensure aged balances are accurate and cleared in a timely manner
Benefits
- 5 weeks holiday plus bank holidays and Birthday Leave
- Career progression opportunities
- Staff discount schemes
- Life Assurance
- Enhanced sickness pay
- Enhanced equal family leave
- E-car salary sacrifice scheme
- Employer contribution pension scheme
- Wellness program including:
- Employee assistance program
- Eyecare voucher scheme
- Free annual Flu jab
- Cycle to work scheme
- Recruitment referral reward scheme
For more information please contact christina.scimeca@linnaeusgroup.co.uk
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