Accounts Payable Assistant

An exciting opportunity has arisen for an enthusiastic, organised and diligent Accounts Payable Assistant to join the finance team of a well-established property development business based in London. This is a varied role, ideal for someone who enjoys working in a busy, fast-paced finance function and wants to take ownership of a broad accounts payable remit.

This is a full-time open-ended contract position, working four days per week from the London office. My client expects the role to be between 1-3 months.

Key responsibilities

• Receive invoices directly from suppliers or internally, reviewing for accuracy and reverting to suppliers as necessary to confirm supplier details, bank information, and CIS status.
• Manage the centralised invoicing process using procurement systems, Excel, and Adobe Sign.
• Deal with any queries regarding invoices to enable efficient processing against the correct company and cost code/allocation.
• Review invoice approval statuses and engage with responsible individuals where approvals are outstanding, ensuring appropriate communication is made to suppliers where non-payment issues arise.
• Proactively follow up with suppliers where final VAT invoices, credit notes, or account reconciliations are required.
• Register and track direct debits as appropriate.
• Compile payment runs on a company-by-company basis, checking that invoices are approved, bank details are present, and sufficient funds are available.
• Ensure all payments are approved, following up and re-presenting for approval where necessary, and sending remittances to suppliers.
• Maintain the accounts receivable tracker.
• Continuously develop your understanding of key processes across the team to build resilience within the finance function.
• Apply your technical knowledge to support the wider accounting team with queries, data entry, bank reconciliations, and period-end accounting adjustments.