Taylor Rose
Accounts Payable Assistant
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Accounts Payable Assistant
Reporting To: Accounts Payable Manager
Finance is a vital function of the firm, ensuring smooth business operations and a high standard of services to both internal and external clients. This is an opportunity to join an exciting, high growth, fast-paced business which is approaching an inflection point in its journey and development. A key member of the finance function, and reporting to the Accounts Payable Manager, will have day-to-day responsibility as per below. The split of the function is by inboxes, this is rotated on a weekly basis to ensure all AP clerks can provide cover and have a full understanding of the function.
These responsibilities are not limited and may vary depending on staff/cover needs. This role involves but is not limited to:
- Uploading, reviewing, and approving invoices submitted in Chrome River and ensuring all coding is correct
- Communicating with staff & suppliers, responding to any queries
- Processing and paying referral fees
- Approving office payment requests (disbursements)
- Reconciling Counsel Fees as per what is posted to the ledger
- Ability to read vendor and client ledgers
- Monitoring disbursements, posting to specific matters on the portal, and processing payments
- Answering the telephone, with queries from the wider firm and external vendors/clients
- Ensuring all emails in the various AP mailboxes are responded to and dealt with timely, with a max turnaround time of 48 hours
- Ensuring the payment cycle runs smoothly and effectively for both disbursement and overhead invoices
- Processing payment of Paid When Paid within 48 hours and Legal Aid Agency within 14 days of receiving funds
- Processing CHAPS, BACS, FastPay, and international payment transactions
- Paying the bulk overhead invoices on a two-weekly basis
- Answering the telephone and taking client card payments
- Processing compensation or complaint payments
- Setting up new vendors on Elite 3E
- Ensuring that all statutory regulations are complied with, including SARs
- Assisting with audit queries in relation to Accounts Payable
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Requirements:
- Experience of working within a similar role within a Solicitor’s accounts department is desirable.
- A good understanding of the accounting system, the banking system, and case management systems.
- Able to adapt to changing deadlines.
- Strong attention to detail.
- Excellent communication skills and telephone manner.
- Full knowledge, experience, and understanding of the Solicitors Accounts Rules is desirable.
- Ability to communicate at all levels and across all departments.
- Ability to work independently and as a team.
- High levels of attention to detail.
- Strong Excel and MS Office skills.
- Professional approach
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Company Core Values:
- Aspirations: To be the best that you can, motivated to do things better, work smarter not harder, embraces changes, learns from mistakes, takes an interest in the vision of the business.
- Integrity: Open and honest, shows respect, admits mistakes, looks at ways to improve, and shares ideas.
- Innovation: Creative and dynamic, adaptable to change, seeks ways of doing things better, gets involved with work that makes a difference, continuously learns new things for personal development.
- Commitment: Relationships for the long-term.
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