Phoebe Philo
Accounts Payable Assistant
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Purpose of the role
Own the accounts payable process within a fast-paced luxury retail business. Responsible for vendors and expenses reconciliation by receiving, verifying, processing invoices and allocating payments.
Responsibilities
- Process supplier invoices daily into Dynamics
- Manage shared email inbox
- Reconcile monthly supplier statements
- Run and present to the management the status of the aged creditors
- Set-up new vendor in the system
- Manage credit card reconciliation and expense claim processing
- Prepare reports and cost analysis for management review
- Bank reconciliations in multiple currencies
- Work closely with the product development and production teams to obtain invoice approval and deal with supplier queries in a timely manner
- Ad-hoc administrative duties to ensure the smooth running of the finance department
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Measures of Success
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- Accurate and timely invoice processing
- Reduction of the open balances within the aged creditors
- Excellent communication with internal departments and third party vendors
Qualifications, Skills, Experience Required
- A minimum of 3 years of Accounts Payable experience
- Finance experience in a retail, stock driven environment is a plus
- Good AP reconciliation skills and familiarity with the concepts of aged creditors statements
- Knowledge of basic accounting and cost allocation principles
- Excellent communication skills, in person and in writing
- Ability to deal with high volume workloads, while ensuring that detail and accuracy is maintained
- Ability to work with minimal supervision in a dynamic office environment with initiative and motivation
- Experience with the accounting software Microsoft Dynamics is a plus
- Advanced Excel skills (minimum - VLookup, linked workbooks, Pivot tables) a must
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