RS Group
Accounts Payable Associate
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Location – Warrington (WA3 6UT)
2 days per week in the office.
Role type – 6 month FTC.
Working hours/days – 12.30pm-9pm, Monday-Thursday & 8am-4.30pm Friday.
As an Accounts Payable Associate, you will be responsible for carrying out all transactions and invoice processing in the Purchase to Pay (P2P) process in line with the service specification outlined in the Service Level Agreement (SLA) and internal procedures.
What you will be doing:
Purchase to Pay (P2P):
- To organise your own workload and ensure outputs are delivered in line with targets set within the Service Level Agreement.
- To develop constructive relationships with fellow Team members and wider internal & external stakeholders.
- To assist Accounts Payable Team Leaders and/or AP Managers with identifying the efficient working of the Purchase to Pay (P2P) process and to help implement control measures and procedures to effectively operate these.
- To assist with the development and implementation of new ICT technology and systems to secure the continuing provision of services and process simplification.
- To contribute towards the monitoring and achievement of performance targets.
- To identify opportunities for improving the working practices and strengthening control measures within the team.
- To perform ad hoc duties as required by the Accounts Payable Team Leader and/or Accounts Payable Manager.
Accounts Payable:
- To process invoices, invoice queries and credit notes according to accounting standards, performance standards and targets.
- To perform statement reconciliations for key and preferred Suppliers as appropriate for your area(s) of responsibility, ensuring timely receipt of volume credits.
- To assist with the timely clearance of the Goods Received Not Invoiced (GRNI) report as relevant to your area(s) of responsibility.
- To clear manual payments on the Supplier accounts as appropriate to your area(s) of responsibility.
- To monitor, investigate and recover where necessary debit balances for all RSIS activity.
- To assist in the resolution of invoice / Purchase Order (PO) mismatches.
- To assist in the resolution of legal notices received.
- To deal with accounts on hold on a timely basis and in accordance with performance targets.
- To ensure Suppliers are paid within the agreed payment terms within your area(s) of responsibility.
- To respond to all payment enquiries from Suppliers and colleagues within the agreed performance levels.
- To use technical expertise to resolve complex queries, verbal or written, or where necessary, to escalate as swiftly and effectively as possible.
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Control and Procedure:
- To comply with established controls both within your Team, the department and RSIS.
- To comply with statutory requirements and RSIS procedures.
- To follow the documented process and adhere to financial controls.
- To contribute and when required, participate within a group set-up specifically to seek and drive out opportunities, or implement agreed initiatives for continuous improvement.
- To deal with both written and verbal complaints from Suppliers, liaising as necessary with other functions to facilitate the appropriate resolution.
What do I need to be successful?
If you have the following skills and experience, we want to hear from you:
- The ability to work effectively under pressure and to strict deadlines within a rapidly changing business environment.
- The ability to deliver on Client expectations on a day-to-day basis.
- A positive attitude with the ability to deliver excellent Client experience and satisfaction.
- Strong attention to detail with a high level of accuracy.
- Intellectually strong with demonstrable problem-solving skills.
- Excellent verbal and written communication skills.
- Exceptional customer service skills.
- Strong ICT skills with proficient use of Microsoft Excel.
- Proven experience of a high-volume transaction process, preferably within a Shared Service environment.
- Experience of ensuring quality standards are maintained alongside a strong performance management culture.
- Experience of process and system improvement initiatives.
- Experience of developing and working towards Service Level Agreements (SLAs).
- Sound knowledge of ERP applications.
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We are RS Integrated Supply.
Across the industrial design, manufacturing and maintenance worlds, we’re the digital destination for product and service solutions to help our customers with the maintenance, repair and operation of their businesses.
RS Integrated Supply is one of the world’s leading providers of Integrated Supply Solutions to manufacturing industries for the provision of MRO (indirect) products. Our portfolio consists of Procurement Services, Transactional Processing, Stores Management and Inventory Optimisation enabled by industry leading digital platforms. We deliver world class results to world class companies in industries such as Pharmaceuticals, Foods, Beverage, Automotive and Aerospace.
We are one team. We deliver brilliantly. We do the right thing. We make every day better. These are our values. They unite our c.9,000 global colleagues and differentiate us from our competition. They are a mix of how we work today and how we must step up for the future. Most importantly, it is one set of values shaped by our people, for our people.
Together, we can make great things happen. Aim for amazing and beyond.
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