Graphic Packaging International
Accounts Payable Clerk
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PLEASE NOTE THIS ROLE IS 30 HOURS A WEEK
JOB PURPOSE
To ensure efficient, accurate and timely processing of supplier invoices and credit notes. Ensure any issues/queries are resolved in a timely manner with other departments and the suppliers. Reconciling all supplier statements on a monthly basis. Maintaining the Excel-based Goods received not invoiced and other related reports.
Contribute to the ongoing process of system improvement.
SPECIFIC RESPONSIBILITIES
Purchase Ledger
- Printing, Logging invoices/credit notes and matching in line with company procedures, and in a timely manner.
- Maintaining the Accounts payable mailbox.
- Daily maintenance of the manual Excel GRNI spreadsheet (downloaded from Vision) ensuring it is accurate and complete by updating receipts matched to invoices/credits, paid for stock receipts etc.
- Ensure the 3-way match is performed on all invoices and credit notes, ensuring documents retained and filed.
- Reconciling accounts to supplier statements, resolving any issues found.
- Answering queries from suppliers and other departments about accounts payable related queries/questions.
- Actively chase approvals for timely payment of invoices.
- Support with audit enquiries.
- Provide cover for Purchase ledger administrator.
- Processing bank payments for both BACS and manual payments.
- Other ad hoc duties and reporting.
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Month End Accountability
- Perform accurate and complete month end cut off on Invoices logged, GRNI, Paid for stock (PFS) list, advance invoices and provide files to Accountant for month end accruals in accordance with month end deadlines.
Communication / Information
- Build and maintain effective supplier relations.
General
- To provide support and cover for others in the department when required.
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Systems / Development
- Contribute fully to the ongoing system and process improvements.
PERFORMANCE INDICATORS
- Attendance
- Timekeeping
- Attitude
- Team player
- Quality / Attention to Detail
SKILLS/QUALS
- High standard of numeracy and literacy.
- Good Excel skills with ability to interrogate spreadsheets.
- Proven experience in purchase ledger processes and procedures.
- Experience with ERP and manual accounting systems.
- Ability to work under strict deadlines and targets.
- Collating reports using monthly data.
INTERPERSONAL SKILLS
- Excellent communication skills essential, ability to understand clear written and verbal instructions.
- Self-motivated.
- Good understanding of procedures and processes.
- Highly responsible, reliable and flexible with a strong work ethic.
- Quality and safety conscious.
- Punctual, presentable and with good attendance.
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