Frimley Health NHS Foundation Trust
Accounts Payable Clerk
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Job Overview
Join a dedicated and supportive Finance team at NHS Frimley Health Foundation Trust in Ascot and play a vital role in ensuring our suppliers and partners are paid promptly and accurately.
We are seeking an organised, proactive, and detail-focused Accounts Payable Clerk to support the efficient financial operations of the Trust. You will be based in the Greenwood Offices in Ascot together with the opportunity to work from home on some days with the support of an experienced team.
Reporting to the Accounts Payable Manager, you will be responsible for the accurate and timely processing of payments to the Trust’s suppliers, both internal and external. You’ll work with minimal supervision, managing your own workload while meeting key financial deadlines.
You’ll also contribute to maintaining data accuracy in our finance systems and play an essential part in verifying, processing, and resolving invoice-related queries.
The Team
You will join a supportive Accounts Payable team of around 10 colleagues, working closely within a wider Finance Directorate of approximately 60 staff, including Business Support, Technical Accounts, Income, Costing and Contracting teams.
Please note that this role is not eligible for Skilled Worker visa sponsorship. Applicants must have the right to work in the UK for the full duration of the post.
Main duties of the job
- Ensure timely and accurate payments to suppliers, following Trust financial processes.
- Assist with weekly payment runs, including manipulating and validating payment data using Excel (including VLOOKUP).
- Validate and enter new supplier details into the finance system, ensuring correct approval processes are followed.
- Match invoices to receipts using both manual and digital systems.
- Process invoices using tools such as EROS and Finance Process Manager.
- Respond to complex and sensitive supplier and manager queries by phone and in writing.
- Scan, template, and upload invoices accurately and promptly.
- Accurately input financial data across various systems and spreadsheets.
Working for our organisation
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first-class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
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Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work-life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours; we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Detailed Job Description And Main Responsibilities
- A flexible hybrid working arrangement
- A collaborative, values-led team culture
- Opportunities to develop new skills and contribute to improvement initiatives
- Access to NHS benefits including generous annual leave and pension scheme
For full details, please refer to the Job Description and Person Specification.
Person specification
Qualifications
Essential criteria
- 5 GCSE Grade C or over, including English and Mathematics (or equivalent)
- AAT Level 3 or accounting NVQ 4 or equivalent knowledge acquired through experience
Desirable criteria
- Education to A level standard or equivalent
Skills and Knowledge
Essential criteria
- IT skills, incorporating the input of financial data, creation and manipulation of spreadsheets
- Ability to process large volumes of data input
- Working with spreadsheets and computer systems
- High level of accuracy
- Detailed knowledge of Financial Accounts procedures
- Numerate
- Organised and methodical
- Good attention to detail
- Good communicator, both written and oral
Desirable criteria
- Evidence of knowledge of finance issues probably derived from working in a financial environment
Experience
Essential criteria
- Working with spreadsheets and computer systems
- MS Office/Windows
- Financial Accounts Experience
Desirable criteria
- Experience of NHS VAT legislation
- Previous accountancy experience having gained knowledge of finance computer systems and finance ledgers
Special Requirements
Essential criteria
- Flexible working hours at Year End to ensure the tight timetable deadlines are met
About us
Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement, and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey, and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.
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Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.
We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.
We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helping us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.
Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, saving time and carbon, whilst delivering excellent quality of care.
Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.
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