Accounts Payable Coordinator

Accounts Payable Coordinator with International Law Firm

Fridays working from home, competitive salary and benefits package

Accounts Payable Coordinator Duties:

• Manage the supplier set-up and ongoing maintenance process, carrying out appropriate checks on documentation, payment information, and tax details, while ensuring supplier records within the procurement system remain accurate and up to date.
• Review and process invoices, checking that financial information has been correctly allocated, including ledger codes, project or matter references, cost classifications, and payment details.
• Review employee expense submissions to ensure they contain the required supporting documentation and have been coded correctly in line with company policies and procedures.
• Monitor relevant accounts payable and expense activity, identifying outstanding approvals, potential duplicate transactions, and overdue or incomplete submissions, and follow up where necessary.
• Ensure VAT requirements are appropriately considered and applied when processing both supplier invoices and employee expenses.
• Investigate and resolve issues efficiently, working with relevant stakeholders to ensure queries are brought to a satisfactory conclusion and a high level of service is maintained.
• Contribute to wider finance initiatives and continuous improvement activities, including the introduction of new systems, process enhancements, and opportunities to use automation and AI to improve efficiency.