Accounts Payable Officer

Job Title: Accounts Payable Officer

Contract type: Permanent
Location: London & Hybrid (2 days a week in our London office)
Team: Finance
Reports to: Accounts Payable and Receivable Lead
Salary: Competitive
Closing date: 25 September 2026
Please note we are unable to provide work visa sponsorships

Why join us?

Join a dynamic finance team where you'll be responsible for supporting the day-to-day delivery of departmental objectives, ensuring tasks are completed accurately, efficiently, and in line with company policies and procedures.

Essential:

• Experience using Microsoft Dynamics 365 Finance & Operations (D365 F&O).
• Previous experience working within a Purchase Ledger / Accounts Payable role.
• Strong practical experience of Purchase Order processes and PO-based invoice processing.
• Experience processing Purchase Ledger invoices within a finance or ERP system.
• Experience working with suppliers and internal stakeholders to resolve invoice and PO queries.
• Experience supporting supplier payment processes.
• Good understanding of Accounts Payable controls and the importance of accurate supplier records.
• Strong organisational skills with the ability to monitor and manage a high volume of outstanding items.
• Strong attention to detail and accuracy.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Confident communication skills and the ability to build effective working relationships with colleagues at different levels across an organisation.
• Comfortable following up, challenging and escalating outstanding actions where necessary.
• Ability to take ownership of tasks and see issues through to resolution.

Desirable:

• Experience working with or alongside a Procurement function.
• Understanding of procurement principles, purchasing controls and supplier governance.
• Experience undertaking supplier credit checks and due diligence.
• Experience working within a not-for-profit, membership or similar organisation.
• A relevant accounting qualification or study towards AAT, ACCA or equivalent.

Purchase Orders and Invoice Management

• Monitor incoming Purchase Ledger invoices and maintain accurate records of invoices received and their processing status.
• Identify invoices received without a valid Purchase Order and work with relevant departments to ensure POs are raised promptly.
• Proactively follow up outstanding PO requests and approvals to minimise delays to invoice processing and supplier payments.
• Maintain clear records of invoices awaiting POs, approvals or other information and ensure outstanding items are regularly reviewed and progressed.
• Work closely with colleagues across the organisation to identify recurring issues and improve compliance with the PO process.
• Support the processing of Purchase Ledger invoices into Microsoft Dynamics 365 Finance & Operations (D365 F&O), ensuring invoices are accurately recorded and appropriately supported.