Capital Services Watford Ltd
Accounts Payable Specialist
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Accounts Payable Specialist
Job Summary
We are seeking an experienced and highly organised Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for the end-to-end accounts payable process, ensuring the accurate and timely processing of supplier invoices and subcontractor payments. Experience working within the construction industry and a strong understanding of the Construction Industry Scheme (CIS) are essential. This role requires excellent administrative skills, a keen eye for detail, and strong communication abilities to effectively liaise with suppliers, subcontractors, site teams, and internal stakeholders.
Key Responsibilities
- Process high volumes of supplier invoices accurately and efficiently.
- Verify and reconcile invoices against purchase orders, delivery notes, and contracts.
- Manage subcontractor payments in accordance with CIS regulations.
- Ensure CIS deductions are correctly applied and recorded.
- Reconcile supplier and subcontractor statements and resolve discrepancies promptly.
- Prepare and process weekly and monthly payment runs.
- Maintain accurate accounts payable records and supporting documentation.
- Respond to supplier and subcontractor queries professionally and efficiently.
- Liaise with contract managers, operations managers, senior leadership teams and finance colleagues to resolve payment issues.
- Assist with month-end closing activities, accruals, and reporting requirements.
- Support audits and compliance activities by providing accurate records and documentation.
- Contribute to process improvements and financial control initiatives.
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Skills & Experience
Essential
- Proven experience in an Accounts Payable role.
- Previous experience working within the construction industry.
- Strong knowledge and practical experience of Construction Industry Scheme (CIS) requirements.
- Excellent administrative and organisational skills with the ability to manage multiple priorities.
- Strong verbal and written communication skills.
- Experience dealing with suppliers, subcontractors, and internal stakeholders at all levels.
- High level of accuracy and attention to detail.
- Good understanding of accounting procedures and financial controls.
- Proficiency in Microsoft Excel and finance/accounting software.
- Ability to work independently while maintaining a collaborative team approach.
Desirable
- AAT qualification or studying towards a professional accounting qualification.
- Experience using Xero.
- Experience in a fast-paced, project-based environment.
- Knowledge of VAT within the construction sector, including Reverse Charge VAT.
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Personal Attributes
- Excellent communicator with a professional and approachable manner.
- Strong administrative background with exceptional organisational skills.
- Methodical and detail-focused approach to work.
- Ability to build positive relationships with suppliers, subcontractors, and colleagues.
- Proactive problem solver with a continuous improvement mindset.
- Reliable, adaptable, and able to work effectively under pressure.
What Success Looks Like
- Accurate and timely processing of supplier invoices and subcontractor payments.
- Full compliance with CIS regulations and company procedures.
- Strong working relationships with suppliers, subcontractors, and internal teams.
- Reduction in invoice queries and payment discrepancies.
- Well-maintained financial records and effective support of month-end processes.
This is an excellent opportunity for an experienced Accounts Payable professional with construction sector knowledge and CIS expertise to join a growing organisation where strong communication skills and exceptional administrative capability are highly valued.
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